Office printers
Jul 8 – Oct 19, 2026Updated Oct 19, 2026
Reviewed by Dimitry Apollonsky
AI summary
Brother holds a wide lead in recommendations for office printers.
Which brands AI mentions
Mentioned in
ChatGPTChatGPTGoogle AI ModeGoogle AI Mode
Widest split: Canon imageCLASS, 55% on ChatGPT and 19% on Google AI Mode.
- #1BrotherChatGPT 100%Google AI Mode 86%
- #2tiedEpson EcoTankChatGPT 32%Google AI Mode 52%
- #2tiedCanon imageCLASSChatGPT 55%Google AI Mode 19%
- #2tiedHPChatGPT 14%Google AI Mode 48%
- #5tiedBrotherChatGPT 18%Google AI Mode 24%
Questions and answers
ChatGPTOct 19, 2026
The best office printer depends on whether you mainly print documents in black and white, need color marketing materials, or want an all-in-one machine for printing, scanning, and copying.
For most offices, I’d prioritize low cost per page, reliable paper handling, fast printing, and a good automatic document feeder (ADF) over the cheapest purchase price. Laser printers are usually the best fit for text-heavy office work, while ink-tank printers can be a better choice for offices that print lots of color.
Best office printers in 2026
These are my top picks based on current independent testing and office use.
BEST OVERALL FOR A BUSY OFFICE
1. Brother MFC-L8930CDW
Color laser · Print, scan, copy, fax
A strong workhorse for a small business or shared office. Prints up to 34 pages per minute, delivers sharp text and color, and offers high-yield toner options.
Best for: Multiple employees and frequent printing.
BEST FOR BLACK-AND-WHITE DOCUMENTS
2. Brother MFC-L2820DW
Monochrome laser · Print, scan, copy, fax
A practical choice for contracts, invoices, forms, and everyday paperwork. Prints at up to 32 pages per minute and supports automatic two-sided printing.
Best for: Offices that rarely need color.
BEST MID-RANGE COLOR LASER
3. Canon Color imageCLASS MF665Cdw
Color laser · All-in-one
A well-rounded alternative with crisp documents, a 50-sheet automatic document feeder, automatic duplex printing, and Wi-Fi and Ethernet. Rated printing speed is up to 26 pages per minute.
Best for: Small offices that need professional color without stepping up to a larger workgroup printer.
BEST FOR LOW COLOR RUNNING COSTS
4. Epson EcoTank Pro ET-5850
Refillable ink tank · All-in-one
Uses refillable ink bottles rather than conventional cartridges, making it attractive for offices with substantial color-printing needs. It offers business-oriented paper handling and duplex scanning.
Best for: High color-print volumes where reducing ongoing ink costs matters more than having laser technology.
BEST BUDGET PICK
5. Brother HL-L2460DW
Black-and-white laser · Print only
Fast printing, wireless connectivity, and automatic two-sided printing in a compact design. It does not include a scanner or copier.
Best for: A small office that already has a scanner or simply needs dependable document printing.
Which one should you buy?
If your priority is… My pick Best overall office performance Brother MFC-L8930CDW Black-and-white paperwork Brother MFC-L2820DW General-purpose color documents Canon MF665Cdw Lowest ongoing color ink costs Epson EcoTank Pro ET-5850 Affordable printing only Brother HL-L2460DW Let me narrow it down to the best one for you
1. What's your budget?
Under $200
$200–$300
$300–$600
$600+
2. What do you print?
Black and white only
Color and black and white
3. How much do you print per month?
Under 200 pages
200–1,000 pages
1,000–3,000 pages
Over 3,000 pages
4. What features do you need?
Print only
Print, scan and copy
Print, scan, copy and fax
[Find my best printer]
Sources cited in this answer13
- rtings.comThe 5 Best Office Printers of 2026 - RTINGS.com
- rtings.comThe 6 Best Printers For Small Business of 2026 - RTINGS.com
- techradar.comBest small business printer 2026: Office & home office picks | TechRadar
- brother-usa.comPrinters, Sewing Machines, Label Makers & Business Solutions | Brother
- bestbuy.comView retailer listing
- itechguides.com7 Best Printers for Small Business in 2026: Laser, Inkjet, and EcoTank
Google AI ModeOct 19, 2026
The best office printer depends primarily on your workload volume, color needs , and space constraints . The top expert-recommended and peer-reviewed business models specialize in specific office environments:
Top Office Printers
Best Overall for Small to Mid-Sized Offices:
- Performance: Blazes through document stacks at speeds up to 33–34 pages per minute (ppm).
- Scanning: Equipped with an 80-page automatic document feeder (ADF) that supports fast, single-pass duplex scanning.
- Efficiency: Features a 30,000-page separate drum unit so you don't throw out the whole cartridge if just the drum wears down. Supports TN635XXL super high-yield replacement cartridges for low long-term operation costs.
Best Value Color All-in-One:
- Performance: Very fast output at up to 35 ppm with razor-sharp text quality.
- Handling: Features a 50-sheet duplex ADF and expandable paper capacity up to 850 sheets total with an optional cassette.
- Operation: Built with a user-friendly 5-inch color touchscreen interface and robust mobile application connectivity.
Best Heavy-Duty Monochrome Workhorse:
- Performance: Designed for high-volume enterprise environments, pumping out monochrome prints at an incredible 65 ppm.
- Capacity: Built with a massive 275,000-page monthly duty cycle and holds a full ream of paper right out of the box.
- Security: Features enterprise-grade dynamic security, including HP Sure Start self-repairing code and PIN-released secure printing.[2][3][4]
To help narrow down the perfect match, let me know:
- Approximately how many pages your team prints per month?
- Do you absolutely need color , or is monochrome (black & white) sufficient?
- Are copying and heavy scanning capabilities a priority, or do you just need a standard printer?
Also asked as
- What are the most highly recommended printers for office use right now?
- What are the top-rated printers for office environments?
