What AI says about When I Work
Data as of Oct 25, 2026Based on 30,268 AI responses
Reviewed by Dimitry Apollonsky
AI summary
When I Work is a workforce management platform that combines shift scheduling, time tracking, and team messaging for hourly workforces. It is regularly recommended for managers seeking an intuitive drag-and-drop tool to schedule hourly employees, handle shift trades, and replace spreadsheet-based planning.
3%
of AI answers about When I Work and its rivals · since Jul 5
The market map
Employee Scheduling & Shift Management SoftwareMentioned in
- 1DeputyMentioned in 84%Avg. position 4.2
- 27shiftsMentioned in 74%Avg. position 4.3
- 3HomebaseMentioned in 67%Avg. position 3.6
- 3When I WorkMentioned in 66%Avg. position 4.4
- 5ConnecteamMentioned in 50%Avg. position 4.6
- 6SlingMentioned in 37%Avg. position 5.8
- 7Workforce.comMentioned in 18%Avg. position 4.3
- 7UKGMentioned in 17%Avg. position 4.0
- 9ShiftboardMentioned in 12%Avg. position 4.3
- 10ToastMentioned in 8%Avg. position 6.2
- 10IndeavorMentioned in 7%Avg. position 3.3
- 10FourthMentioned in 6%Avg. position 6.0
- 10CloverMentioned in 6%Avg. position 8.2
- 14ADPMentioned in 6%Avg. position 8.0
Where When I Work ranks in AI
- Employee Scheduling & Shift Management Software#3 · 66%
- Benefits Administration and HR Platform#41 · 1%
- Scheduling and Booking Software#44 · 3%
- Time Tracking and Billing Software#52 · 1%
- Payroll and HRIS Software#58 · 1%
- Construction Project & Field Management Software#60 · 1%
- Childcare Management Software & Staffing#68 · 1%
- Meal Kit Delivery Services#82 · <1%
- All-in-One Team Collaboration Platforms#156 · <1%
Topics where AI mentions When I Work
- Clock-in and attendance trackingTime Tracking and Billing Software16%Rank #8
- Time, attendance, scheduling, and payroll integrationPayroll and HRIS Software12%Rank #21
- Flexible meal subscriptionsMeal Kit Delivery Services1%Rank #24
- Mentioned in
- best workforce scheduling software for small businesseson this question100%
- best workforce scheduling software for remote teamson this question100%
- We need a better way to schedule our hourly employees. What's a good, easy-to-use employee scheduling software?on this question86%
Excerpts where When I Work appeared in the AI's answer
Google AI ModeAug 22, 2026, Google AI Mode When I Work — Best for straightforward, mobile-first shift planning. Known for its clean interface, fast setup, and excellent shift-swapping and team messaging features.
Google AI ModeAug 10, 2026, Google AI Mode When I Work — Best for straightforward retail, hospitality, and general small-to-medium businesses.
- What is the best software for an Operations Manager to create employee schedules and manage shifts?on this question85%
Excerpts where When I Work appeared in the AI's answer
Google AI ModeOct 4, 2026, Google AI Mode Best for Frontline, Hourly, and Multi-Location Teams: Deputy or When I Work
Google AI ModeSep 30, 2026, Google AI Mode When I Work: Best for straightforward shift-based and hourly workforces.
- What is the best employee scheduling software?on this question91%
Excerpts where When I Work appeared in the AI's answer
Google AI ModeSep 21, 2026, Google AI Mode Homebase, Connecteam , and When I Work stand out as the top overall platforms.
ChatGPT SearchAug 16, 2026, ChatGPT Search for most small and midsize businesses with hourly employees, I’d pick When I Work
- Which employee scheduling apps handle shift swaps open shifts and last-minute callouts without manager spreadsheets?on this question74%
Excerpts where When I Work appeared in the AI's answer
Google AI ModeOct 12, 2026, Google AI Mode When I Work : Widely used for shift-based scheduling with an emphasis on team communication.
Google AI ModeSep 17, 2026, Google AI Mode When I Work: Known for quick setup and an intuitive mobile interface. It features seamless shift trading and drop requests where employees can swap or pick up open shifts
How AI describes When I Work
Common descriptions
simple · straightforward · easy · excellent · user-friendly · best
Tone of AI’s statements about When I Work
- Positive58%
- Neutral34%
- Mixed6%
- Negative2%
Question: Which employee scheduling apps handle shift swaps open shifts and last-minute callouts without manager spreadsheets?
Google AI ModeOct 12, 2026
When I Work : Widely used for shift-based scheduling with an emphasis on team communication.
Google AI ModeSep 17, 2026
When I Work: Known for quick setup and an intuitive mobile interface. It features seamless shift trading and drop requests where employees can swap or pick up open shifts
Google AI ModeAsk Google AI Mode yourself (opens in a new tab)ChatGPT SearchAsk ChatGPT yourself (opens in a new tab)
Question: For a company with hourly workers, which systems integrate best with time-tracking apps to reduce manual data entry?
ChatGPT SearchOct 11, 2026
Gusto also supports integrations with tools such as Deputy, Homebase, and When I Work.
ChatGPT SearchAsk ChatGPT yourself (opens in a new tab)Google AI ModeAsk Google AI Mode yourself (opens in a new tab)
Where AI mentions When I Work
Position in answers
- Named first7%
- 2nd or 3rd33%
- Later60%
Each engine’s share of its own answers across When I Work’s markets · since Jul 5
- ChatGPT Search4%
- Google AI Mode2%
Sources AI cites
wheniwork.com 28%Other sites 72%
- Owned28%
- Employee Scheduling & Management Software | When I Work · 22% (opens in a new tab)
- The Restaurant Employee Scheduling App - When I Work · 2% (opens in a new tab)
- Employee Scheduling Software | Build Schedules in Minutes | When I Work · 1% (opens in a new tab)
- 7 Best Scheduling Software For Restaurants In 2025 | When I Work · 1% (opens in a new tab)
- Smarter Employee Scheduling Software · <1% (opens in a new tab)
- When I Work, Inc. · <1% (opens in a new tab)
- Best Employee Rostering Software Of 2025 (Top 10 Compared) · <1% (opens in a new tab)
- 8 Best Clinic Staff Scheduling Software 2025 · <1% (opens in a new tab)
- How to Schedule Restaurant Staff: Ultimate Guide · <1% (opens in a new tab)
- 7 Best Time Clock Apps for Small Businesses · <1% (opens in a new tab)
- 4%
- Reddit - Prove your humanity · 1% (opens in a new tab)
- Which inexpensive (possibly free) scheduling app do you use? · 1% (opens in a new tab)
- Best restaurant scheduling software to manage shift labor ... · 1% (opens in a new tab)
- Which Employee Scheduling Tools Are Worth Using in 2025? · 1% (opens in a new tab)
- Tested 10 time tracking software for my construction firm, this ... · <1% (opens in a new tab)
- Simple Scheduling Software : r/TimeTrackingSoftware · <1% (opens in a new tab)
- 4%
- 5 Best Employee Scheduling Software for Your Business in ... · 1% (opens in a new tab)
- Best Staff Scheduling Software That You Should Be Using! · 1% (opens in a new tab)
- Best Shift Scheduling Software for Deskless Teams in 2026! · <1% (opens in a new tab)
- What's The Best Employee Time Tracking Software 2026? · <1% (opens in a new tab)
- Best Employee Scheduling App of 2026 · <1% (opens in a new tab)
- Best Employee Scheduling App For Restaurants | When I Work · <1% (opens in a new tab)
- Best Employee Scheduling Software for Small Businesses in ... · <1% (opens in a new tab)
- When I Work - Swapping And Dropping Shifts on IOS · <1% (opens in a new tab)
- Best Online Employee Scheduling Software | When I Work · <1% (opens in a new tab)
- 3%
- 7 Employee Scheduling Apps Reviewed and Ranked for 2026 · 1% (opens in a new tab)
- 7 Best Employee Shift Scheduling Software Tools Compared ... · 1% (opens in a new tab)
- 7 Best Employee Scheduling Software With Templates in 2026 · <1% (opens in a new tab)
- Best Employee Shift Scheduling Software for Every Team Size · <1% (opens in a new tab)
The page AI cites most for When I Work
