GDPR compliant AI meeting notetaker without audio storage

Based on your requirements, I would prioritise AI meeting notetakers with zero audio retention, rather than tools that simply let you delete recordings after a meeting.

I've found several promising options. Some go further by processing audio temporarily, deleting it immediately after transcription, and retaining only the transcript and AI-generated notes.

Best candidates

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1. Notuly

(Best match for zero audio retention)

Netherlands · Amsterdam servers

• Audio deleted within one minute of processing.
• No permanent audio or transcript archive.
• Transcript/report delivered by email.
• Own AI infrastructure, no third-party AI model training.
• GDPR Article 28 DPA available on Team and above.
• Works with Teams, Zoom and Google Meet.

Website: urlNotulyturn108291search10 · urlPricingturn108291search0 · urlPrivacy policyturn108291search9

notuly.appnotuly.app

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2. Sally AI

(Best for business and enterprise)

Germany · German data centres

• Temporary audio deleted after processing.
• GDPR Article 28 DPA with customers.
• ISO 27001 certification.
• Own language model hosted in Germany.
• No third-country data transfers.
• Teams, Zoom, Google Meet and Webex support.

Important: Audio recording retention is configurable. You must ensure recording storage is disabled.

Website: urlSally GDPR and securityturn108291search7 · urlPricingturn108291search1 · urlPrivacy FAQturn108291search5

help.sally.iowww.sally.io

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3. Harmony

(Good zero-retention option)

EU / US / Brazil hosting options

• Audio transcribed and discarded.
• Explicit zero-retention policy.
• GDPR compliance claimed.
• AES-256 encryption at rest and TLS 1.3 in transit.
• SOC 2 Type I certified.
• EU-only deployment available by arrangement.

Website: urlHarmony security and privacyturn562738search0

heyharmony.com

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• 

4. Krisp

International · Desktop application

• AI meeting assistant audio deleted immediately after transcription processing.
• Useful for online meetings.
• Be careful: its separate recording functionality stores recordings in the cloud.

Website: urlKrisp audio retention policyturn562738search7

help.krisp.ai

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5. MeetSmara

Switzerland · EU hosting in Zürich

• No audio recordings stored.
• Live transcription and audio discarded.
• Transcripts stored locally and synced to EU infrastructure.
• No AI training on meeting data.
• No meeting bot required.

Caveat: Formal certifications such as ISO 27001 are still in progress. It is currently offering an Enterprise Beta.

Website: urlMeetSmaraturn108291search12

www.meetsmara.comwww.meetsmara.com

My recommendation

I would shortlist these three:

One important distinction: GDPR compliance is not simply a product certification. Your organisation also needs an appropriate lawful basis, transparency for meeting participants, and a suitable processor agreement.

Questions I would ask before purchasing

I recommend getting written confirmation of these five points:

1. Is audio permanently deleted immediately after transcription, including temporary files, backups and subprocessors?
2. Is any audio recording stored by default, even temporarily?
3. Are transcripts and summaries used to train AI models?
4. Is a GDPR Article 28 Data Processing Agreement available?
5. Can all data processing and storage be restricted to the EU/EEA?

Let me narrow this down further

There are two important things that will help me identify the best solution.

1. Which meeting platform do you use?

Microsoft Teams

Zoom

Google Meet

Multiple platforms

In-person meetings too

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2. What data should be retained?

Audio deleted; transcript and notes retained

Audio and transcript deleted; only summary retained

Everything deleted after notes are emailed

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3. Is EU-only hosting mandatory?

Yes, EU-only

No, GDPR-compliant international hosting is acceptable

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4. How many people will use it?

1–10

11–50

51–250

250+

[Find my best-fit notetaker]

I can then give you a much tighter shortlist, prioritising actual audio deletion guarantees rather than generic GDPR marketing claims.

Finding an AI meeting tool that combines strict GDPR compliance with immediate audio deletion typically means looking at European-engineered alternatives or on-device local transcription rather than standard US-based cloud bots (like Otter or Fireflies).

The top options that meet these exact privacy criteria include:

1. Hedy AI

• How it handles audio: Features on-device transcription by default where audio stays on your device. If cloud AI processing is utilized for EU accounts, it runs via regional infrastructure (such as Inceptron in Sweden). Audio recording is off by default and can be toggled completely local.hedy.ai+1
• GDPR compliance: Built specifically around EU Data Protection Regulation requirements, Article 28 DPA compliance, zero model training on user data, and explicit data residency.hedy.ai
• Best for: Complete control over where audio lands and local-first execution. More details can be found via the Hedy AI Official Website.

2. Jamie (meetjamie.ai)

• How it handles audio: Designed with a privacy-focused architecture where processing and storage occur in Frankfurt, Germany. The vendor explicitly states that audio is deleted after transcription and is never used for model training. Final summaries are processed via zero-retention sub-processors.tldv.io
• GDPR compliance: Operates under strict German/EU privacy laws, audited annually, with an external Data Protection Officer. Note that because Jamie runs as an invisible background assistant rather than a joining calendar bot, user/organization compliance requires giving proper notification to meeting participants.tldv.io
• Best for: Executive summaries without a bot joining your Zoom/Teams call. You can review their full framework via the Jamie Privacy Policy.

3. Local Open-Source Stack (Faster-Whisper + Custom UI)

• How it handles audio: If you have a local machine or server (with or without a GPU), running Faster-Whisper means the audio never leaves your hardware. You can pipe local microphone or system audio into the model, generate the transcript, and write a script to auto-delete the raw audio file the millisecond text generation finishes.
• GDPR compliance: Total compliance ownership rests 100% with you or your organization since no third-party data processor is ever touched.
• Best for: Maximum security, zero third-party sub-processors, and custom-scripted auto-deletion rules.reddit.com

Comparison at a Glance

Would you prefer a cloud-based EU SaaS tool like Jamie or Hedy that plugs straight into your workflow, or are you looking for a local/self-hosted setup where audio never touches an external server?

Yes. I've found several AI meeting transcription tools that explicitly state they delete audio immediately after transcription, rather than retaining recordings.

My recommendation would be to prioritise EU-based processing, a signed Data Processing Agreement (DPA), zero audio retention, and clear transcript deletion controls.

Here are the strongest candidates based on their published privacy policies and documentation.

Recommended tools

• 

1. Meetia

(Best overall match)

• Uses Mistral AI, operating in France.
• Audio is streamed for transcription and not stored after processing.
• Has a documented Zero Data Retention arrangement with Mistral.
• Transcripts and summaries are retained separately.
• AI content is not used to train models.

Source: Meetia privacy policy.

Read privacy policy

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2. Jamie

• Audio deleted as soon as transcription is complete.
• Transcripts and summaries stored in an EU-based database.
• AI processing providers operate in EU data centres, according to its privacy policy.
• No meeting bot is required for its desktop recording workflow.

Source: Jamie privacy policy.

Read privacy policy

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3. Whispers

• Audio is not stored in its database.
• Audio sent to AssemblyAI is deleted immediately after transcription.
• Transcripts are stored in EU-hosted infrastructure.
• Its policy describes DPAs with its subprocessors and GDPR rights.

Source: Whispers privacy policy.

Read privacy policy

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4. Axilero

• Processes audio exclusively on EU-hosted servers, according to its documentation.
• Automatically deletes recordings when transcription finishes.
• Does not use recordings to train AI models.
• Transcripts remain available until you delete them.

Best if EU-only audio processing is particularly important.

Source: Axilero GDPR documentation.

Read GDPR and data processing details

My recommendation

I'd shortlist Meetia and Jamie for conventional business meetings.

One important distinction: GDPR compliance is not simply a product feature. Your organisation also needs an appropriate lawful basis, participant transparency, suitable retention policies and a DPA with the provider.

Questions I'd ask before purchasing

I would send each shortlisted provider these five questions:

1. Is the audio permanently deleted immediately after transcription, including from temporary storage, subprocessors and backups?
2. Can you provide a signed Article 28 GDPR Data Processing Agreement?
3. Is all audio and transcript processing performed within the EU/EEA?
4. Are transcripts and AI-generated summaries used for model training?
5. Can we configure automatic deletion of transcripts and summaries after a specified period?

My strongest initial candidate is Meetia, particularly because its published policy explicitly documents zero data retention with its AI provider for both transcription and subsequent AI processing. Jamie is also worth evaluating if you want a straightforward meeting assistant.

I'd verify the contractual deletion guarantees rather than relying solely on website privacy statements.

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One question that would help me narrow this down:

Are you looking for a tool that joins Microsoft Teams, Zoom or Google Meet meetings automatically, or one that records meetings locally without a meeting bot? This makes quite a difference to the best recommendation.