Fleet management software for maintenance and fuel tracking

Published starting prices: $4–$10 per vehicle/month for listed plans, with annual billing assumptions and feature limits. Verify your fleet's actual quote.www.fleetio.com

Fleetio website and pricing

2. Samsara

(Best all-in-one platform)

Best if you want to reduce fuel waste and monitor vehicles in real time.

• GPS tracking, vehicle diagnostics and maintenance alerts.
• Fuel analytics, idle-time monitoring and fuel card integrations.
• Driver behavior and route efficiency insights.

Particularly attractive for delivery fleets, field-service vehicles and larger operations where driving behavior and fuel consumption are major expenses.www.samsara.com+1

Samsara website

3. Motive

(Best for commercial fleets)

Best if you want fuel and maintenance data in one operational system.

• Tracks fuel and maintenance spending by vehicle.
• Connects inspections and diagnostic fault codes to maintenance workflows.
• Offers work orders, parts inventory and repair cost analysis through its maintenance subscription.

Worth evaluating for trucking, logistics and commercial fleets that want to connect vehicle health with operating costs. Check which capabilities require additional subscriptions or hardware.helpcenter.gomotive.com

Motive website

Quick comparison

This is a feature-based assessment, not an independent performance benchmark. Exact functionality depends on plan, integrations and hardware.

How I would choose

• Choose Fleetio if you want to centralize maintenance records, fuel expenses, repair invoices and vehicle-level profitability without necessarily replacing your existing GPS system.
• Choose Samsara if you need to actively reduce fuel consumption through GPS, idling alerts, driver coaching and connected vehicle diagnostics.
• Choose Motive if you run a commercial fleet and want maintenance workflows, fuel costs, inspections and diagnostics integrated into one platform.

Before signing a contract, ask each vendor to demonstrate cost per mile, fuel cost per vehicle, preventive maintenance compliance, repair downtime and fuel-card reconciliation using your actual data. Also compare the full cost of software, hardware, installation and integrations.

Let’s narrow it down to the best option for your company

1. How many vehicles do you manage?

1–10 vehicles

11–20 vehicles

21–50 vehicles

51–200 vehicles

More than 200 vehicles

2. What types of vehicles?

Cars / passenger vehicles

Service vans / pickup trucks

Delivery trucks / heavy-duty trucks

A mix of vehicle types

3. Which cost problem matters most?

Maintenance and repair costs

Fuel consumption and fuel spending

Both maintenance and fuel costs

Total cost per vehicle and replacement decisions

4. Do you need live GPS tracking?

Yes, alongside cost management

No, just maintenance and costs

We already have GPS tracking

[Find the best fit]