We use a payroll system. Who offers an expense management app that reimburses via payroll?

Several modern payroll, HR, and comprehensive spend-management platforms natively combine expense tracking with payroll reimbursement. Instead of requiring a separate standalone app (like Expensify or Ramp) that pays out via standalone ACH or manual entry, these solutions let employees submit out-of-pocket expenses that automatically flow directly into the next payroll run to be paid out right on their paycheck.

Top options that offer expense management and reimburse directly via payroll include:

• Gusto: Features native employee expense management included in its higher-tier plans. Employees snap a photo of a receipt or log mileage in the app, managers approve it, and the reimbursement is automatically bundled into the employee's upcoming paycheck.
• QuickBooks Online Payroll: Allows you to set up a dedicated non-taxable "Reimbursement" pay type. Once approved, you can directly add the out-of-pocket expense amount straight to an employee's regular paycheck during a standard payroll run.
• Netchex: An all-in-one HR and payroll suite that includes integrated expense management, ensuring approved mileage and receipts flow seamlessly into pay data without manual double-entry.
• Deel: Ideal if you manage international teams, remote employees, or contractors. It centralizes expense requests inside the global payroll dashboard so allowances and approved out-of-pocket spends sync up directly with regular platform payouts.
• Other Comprehensive HRIS/Payroll Suites: Platforms like Rippling, ADP , and Paychex also feature modular or integrated expense-to-payroll workflows, though setup varies depending on your specific service tier and configuration.

To help narrow down which platform fits best, tell me:

• What core payroll system are you currently using?
• Are you looking for an all-in-one HR/payroll platform switch, or an integration that plugs into your existing software?

Yes. A few vendors specifically support employee expense submission/approval with the reimbursement then paid through payroll:

• navan.com — Expense app where employees submit receipts; approved out-of-pocket expenses can be reimbursed via payroll or directly to a bank account.
• concur.com — Particularly strong if you use ADP Workforce Now: its ADP connector sends approved Concur reimbursements directly into ADP payroll, eliminating manual export/import.
• zoho.com — Has a direct Zoho Payroll integration with a “Reimburse via Payroll” workflow.
• xero.com — Expense claims can be reimbursed through Xero Payroll in the next pay run.
• workzoom.com — Expense management is built into its payroll suite; approved expenses become a line on the employee's next pay stub.

The important distinction: if you already have a payroll provider and want to keep it, I'd focus on an expense app that has a native integration with your specific payroll system. Navan and Concur are good examples of the “separate expense app → payroll” model.

If you tell me which payroll system you use (ADP, Paychex, UKG, Gusto, Paylocity, Rippling, etc.), I can narrow this down to the best 3 options that integrate with it.

Several unified HR, payroll, and spend management platforms allow employees to submit out-of-pocket expenses via an app, get manager approval, and seamlessly bundle the reimbursement directly into their next paycheck via payroll.

Top platforms offering an expense management app with direct payroll reimbursement include:

• Rippling Expense Management: Rippling natively combines HR, IT, and Finance. Employees can snap a photo of a receipt in the app, and once approved, Rippling allows you to automatically push and pay that expense reimbursement directly through Rippling Payroll in local or global currencies.
• Paychex Expense Management: Paychex Flex includes mobile receipt capture and expense reporting that integrates directly with their core payroll architecture. It gives companies the flexibility to disburse approved out-of-pocket reimbursements straight through regular payroll processing or direct deposit ACH.
• Zoho Expense + Zoho Payroll: If you operate within the Zoho ecosystem, Zoho Expense lets employees log and submit claims on mobile. Once approved, the system integrates tightly with Zoho Payroll or Zoho Books to process reimbursements alongside standard salary runs.
• Other Major All-in-One Suites ( مانند Gusto or Ramp / Brex): While dedicated spend-first platforms like Ramp or Expensify usually reimburse via standalone ACH transfers rather than traditional payroll runs, comprehensive HRIS platforms with built-in accounting syncs (like Gusto or Justworks) often let you manually or programmatically add approved expense reimbursements as line items directly into the upcoming payroll cycle.

If you share which specific payroll provider you are currently using, I can tell you whether they have a native native expense app or if you need a third-party tool that syncs with it.

Several expense management providers can route approved reimbursements through payroll. The best fit depends on which payroll system you already use, because many solutions are built around specific payroll integrations.

If you tell me which payroll system you use (for example ADP, UKG, Paychex, Workday, Gusto, QuickBooks Payroll, Ceridian/Dayforce, etc.) and your company size, I can narrow this to the apps that actually integrate with it.

Yes. If your goal is an expense-management app where approved employee expenses are ultimately paid through payroll, there are several options—but the best fit depends on which payroll system you already use.

• Ramp — integrates with Paylocity and can send approved expenses back to Paylocity for payroll reimbursement.
• Concur Expense — has a prebuilt ADP Workforce Now connector that sends approved reimbursement amounts directly into ADP Payroll.
• Zoho Expense — integrates with Zoho Payroll specifically for this use case: approved reports can be marked “Reimburse via Payroll” and added to the employee's pay run.
• Workzoom — its expense module is built into its payroll platform, with approved claims paid through the next pay run.
• Gusto's native Expenses — if your payroll is Gusto, employees can submit expenses in Gusto and approved reimbursements can automatically be added to their next paycheck.
• Expensify — integrates with payroll/HR systems including Paylocity, Paychex, Paycor, UKG, Gusto, etc., but be careful: its Gusto integration, for example, does not send reimbursements into Gusto payroll; Expensify handles reimbursement separately.

If you tell me which payroll system you use (ADP, Paylocity, Paychex, UKG, QuickBooks, Gusto, Paycom, etc.), I can narrow this down to the 2–3 best expense apps that reimburse directly through your payroll, including pricing and integration details.

Several unified platforms and expense tools allow you to push approved employee expense reimbursements directly into a payroll run so they are paid out alongside regular paychecks.

Top options that offer expense management with payroll reimbursement capabilities include:

• Rippling: Rippling Expense Management is built natively into an all-in-one workforce platform. Once an employee's expense is approved, the reimbursement flows directly into their next payroll run without needing manual ACH transfers or separate accounting exports.
• Zoho Expense: When integrated with Zoho Payroll , approved expense reports feature a specific "Reimburse via Payroll" status. Selecting this pushes the exact claim amounts directly into the employee's upcoming pay run.
• All-in-One HR/Payroll Suites (e.g., Workday, BambooHR with integrated add-ons, or local regional providers): Many comprehensive HRIS and native payroll systems feature built-in "Time & Expense" or "Claims" modules where approved out-of-pocket costs route straight into the payroll ledger.

(Note: Standalone spend management giants like Ramp, Brex, and Expensify typically reimburse out-of-pocket expenses via direct ACH/bank transfers to the employee's bank account rather than routing the money through a payroll processing cycle.)

If you'd like to narrow this down, let me know:

• What payroll provider you are currently using
• Whether you are looking for a standalone app that syncs or a unified HR/payroll platform

I can give you a more targeted recommendation!

Several all-in-one HR/payroll platforms and dedicated expense apps offer the ability to push out-of-pocket employee expense reimbursements directly into a payroll run.

1. Rippling

• How it works: Rippling combines HR, IT, and Payroll on a single native architecture. Its Rippling Expense Management platform allows employees to snap photos of receipts, automatically routes them through custom approval workflows, and lets you push approved out-of-pocket expenses directly into an upcoming payroll cycle for seamless reimbursement alongside regular wages.

2. Zoho Expense + Zoho Payroll

• How it works: If you use the Zoho ecosystem, Zoho Expense integrates directly with Zoho Payroll . Once integrated, an approval status labeled "Reimburse via Payroll" becomes available for approved expense reports, allowing you to feed those exact out-of-pocket costs straight into the employee's next pay run.

3. All-in-One HR/Payroll Suites (Rival Platforms)

• Platforms like Humanity, Workday, or BambooHR (when paired with specific integrated global payroll or expense modules like Yokoy, Ramp, or native add-ons) often support processing non-taxable expense reimbursements through payroll to consolidate cash flow outputs, though setup depends heavily on your specific third-party configurations.

To help narrow down the best fit, what payroll software are you currently using? If you share that, I can tell you whether they have a native expense module or which third-party apps sync best with them.

Yes. If your goal is “employees submit expenses in an app, managers approve them, and the approved reimbursement gets paid through our existing payroll”, there are several options.

• Navan — Strong fit. Navan explicitly supports reimbursing approved out-of-pocket expenses via payroll or directly to an employee's bank account. It also has a mobile expense app and HR-system integrations.
• Expensify — Supports payroll reimbursement workflows. For example, its ADP integration sends approved reimbursement amounts directly into ADP payroll so they're paid on the normal payroll schedule. Expensify also supports payroll as an external/“pay elsewhere” reimbursement method.
• Zoho Expense — Particularly good if you use Zoho Payroll. Approved expenses can be marked “Reimburse via Payroll” and sent directly to the employee's pay run.
• Ramp — Has excellent expense/reimbursement functionality, but its standard reimbursement flow pays employees by bank transfer rather than through payroll, so I'd put it lower on the list if payroll reimbursement is a hard requirement.

The two I'd investigate first

If you tell me which payroll system you use (ADP, Paychex, Gusto, UKG, Rippling, Paylocity, QuickBooks Payroll, etc.), I can narrow this down to the expense apps that integrate with your specific payroll system and actually push reimbursements into payroll, rather than merely offering a generic payroll export.

Yes. If your goal is an expense-management app where employees submit expenses, managers approve them, and the reimbursement gets added to payroll rather than paid separately, there are a few good options:

• expensify.com — This is probably the best-known standalone expense app. It supports “pay elsewhere,” including reimbursing through payroll, and has payroll integrations. For example, its ADP integration sends approved expense data into payroll for reimbursement.
• zoho.com — Particularly compelling if you're willing to use Zoho Payroll. Approved expenses can be marked “Reimburse via Payroll” and are added directly to the employee's pay run.
• miter.com — Offers employee expense/mileage submission and can put reimbursements and allowances directly onto a paycheck during payroll. It's especially geared toward field/construction businesses.
• workzoom.com — More of an integrated HR/payroll platform than a standalone expense app. Expenses live inside payroll, and approved claims become reimbursement lines on the employee's next pay stub.

The key question is which payroll system you already use. If you tell me the name of your payroll provider (e.g., ADP, Paychex, Gusto, QuickBooks Payroll, Rippling, UKG, Paylocity, etc.), I can narrow this down to the 2–3 expense apps that actually integrate with it and reimburse through payroll, rather than just exporting a report.

Several all-in-one HR, payroll, and spend management platforms offer expense apps that automatically push approved employee reimbursements directly into your payroll cycle for payout.

• Rippling : Combines mobile receipt capture and spend controls with Rippling Payroll , allowing you to approve out-of-pocket expenses and drop reimbursements straight into the next direct deposit run. [1][2]
• Paychex Flex : Features built-in expense management software that integrates directly with their core payroll platform to reimburse employees via direct deposit or regular payroll processing. [1]
• Paycom : Operates on a single database where mobile receipt uploads auto-populate expense reports, route through custom approvals, and tie directly into payroll reimbursement. [1]
• Paylocity : Offers unified modern finance and expense tracking capabilities that streamline data directly into their payroll workflow.

If you tell me which standalone payroll or HR provider you currently use (such as ADP, Gusto, or Workday), I can tell you which native or third-party integrated app will plug directly into your exact setup.