We are implementing a "Generative AI policy" for employees. Who has templates for acceptable use?
Data as of Sep 21, 2026 · Based on 293 AI responses from ChatGPT Search and Google AI Mode · See how Parse measures this
Data as of Sep 21, 2026 · Based on 293 AI responses from ChatGPT Search and Google AI Mode · See how Parse measures this
If you need a legally vetted, customizable employee AI acceptable-use policy, 
Brands AI recommends here
Named in 46% of answers
Best for employers who need legally focused, customizable AI policies: Fisher Phillips provides sample text on data privacy, IP, and third‑party tool controls; if you need regulatory mapping, pair with Acuvity.
Named in 42% of answers
Named in 38% of answers
Named in 34% of answers
Source | Citation share |
|---|---|
 AI Acceptable Use Policy Template | FRSecurehttps://frsecure.com/ai-acceptable-use-policy-template/ | 3% |
 Generative AI Use Policy Effective Date: XX (Template Notehttps://data.org/wp-content/uploads/2024/11/Generative-AI-Policy-Template.pdf | 3% |
 Generative AI Usage Policy Template - SHRMhttps://www.shrm.org/topics-tools/tools/policies/chatgpt-generative-ai-usage | 3% |
AI Usage Policy - TechSouphttps://page.techsoup.org/hubfs/Downloads/AI-Usage-Policy.pdf | 3% |
 Optro's Employee AI Use Policyhttps://fairnow.ai/ai-acceptable-use-policy-template/ | 3% |
 AI Usage Policy Template - Latticehttps://lattice.com/templates/ai-usage-policy-template | 3% |
 12 AI Policy Templates And Frameworks Every IT Leader Should Review In 2026https://www.mescomputing.com/news/4214515/ai-policy-templates-framework | 2% |
Generative AI Policy Template for Enterprises — GLACIShttps://www.glacis.io/guide-generative-ai-policy | 2% |
 What is an AI Acceptable Use Policy (AUP)? | Tenable®https://www.tenable.com/cybersecurity-guide/learn/ai-acceptable-use-policy-aup | 2% |
Generative AI Use Policy Template for the Social Sector 2024https://word.nten.org/wp-content/uploads/2024/07/GAI-Policy-Template.pdf | 2% |
Yes. There are several useful starting points, ranging from formal governance guidance to ready-to-edit employee policies. - **NIST — AI RMF / Generative AI Profile.** NIST is the strongest neutral foundation I’d use for the governance principles behind the policy. Its Generative AI Profile (NIST AI 600-1) identifies…
Yes. There are several useful starting points, ranging from formal governance guidance to ready-to-edit employee policies.
For a practical Generative AI Acceptable Use Policy, I'd make it relatively short and answer these questions clearly:
A good approach is to use NIST for the governance backbone and one of the employee-facing templates for the actual policy language. NIST explicitly says its framework is voluntary and intended to be adapted to an organization's goals, requirements, and resources.
If you tell me your company size, industry, and whether you're primarily using Microsoft 365/Copilot, Google Workspace/Gemini, ChatGPT, or a mix, I can draft a 1–2 page employee-ready Generative AI Acceptable Use Policy tailored to you.
Several reputable legal firms, human resources platforms, and data governance organizations offer free, adaptable templates and frameworks for employee generative AI acceptable use policies. ### Where to Find Templates and Frameworks - **[Fisher Phillips AI Policy…
Several reputable legal firms, human resources platforms, and data governance organizations offer free, adaptable templates and frameworks for employee generative AI acceptable use policies.
To help narrow down the right framework for your team, let me know:
Yes. There are several good starting points, ranging from government-issued policies to lightweight company templates. - **Massachusetts — Enterprise GenAI Policy:** The Commonwealth published an enterprise policy covering acceptable use, risk management, transparency, accountability, and prohibited/high-risk…
Yes. There are several good starting points, ranging from government-issued policies to lightweight company templates.
A practical policy usually needs only 8–10 sections:
For an employee-facing policy, I'd use the Boston/Massachusetts policies as the substantive reference points but make the actual document much shorter—ideally 2–3 pages that employees can actually read.
If you tell me your company size, industry, and which AI tools you're allowing (e.g., ChatGPT, Copilot, Gemini, Claude), I can draft a ready-to-adopt employee Generative AI Acceptable Use Policy.
Several reputable HR organizations, law firms, and tech governance groups provide public or member-accessible templates for employee generative AI policies. - [SHRM (Society for Human Resource Management)](https://www.shrm.org/topics-tools/tools/policies/chatgpt-generative-ai-usage) : Offers a customizable SHRM…
Several reputable HR organizations, law firms, and tech governance groups provide public or member-accessible templates for employee generative AI policies.
If you'd like, I can help you draft a custom do's and don'ts list or outline specific rules for data privacy and human review tailored to your company's industry. Let me know what your primary concern is (e.g., data leaks, copyright, or output accuracy).
Yes. There are several solid starting points, and I’d favor **SHRM** if this is primarily an employee/HR policy, supplemented by a security/governance framework. - **[shrm.org](https://www.shrm.org/in/topics-tools/tools/policies/chatgpt-generative-ai-usage?utm_source=chatgpt.com)** — probably the best-known…
Yes. There are several solid starting points, and I’d favor SHRM if this is primarily an employee/HR policy, supplemented by a security/governance framework.
Rather than simply saying "don't use ChatGPT," I'd make the policy answer seven practical questions:
SHRM's guidance specifically notes that organizations commonly prohibit putting confidential information into generative-AI services and recommends treating inputs cautiously rather than assuming the tool is private.
If you tell me your industry, approximate company size, and whether you use Microsoft 365/Copilot, Google Workspace/Gemini, ChatGPT Enterprise/Business, etc., I can also compare the best templates and give you a 1–2 page employee-ready policy tailored to your environment.
Several reputable legal, HR, and technology organizations provide free, customizable templates and guidelines for employee Generative AI acceptable use policies. Here are the top sources offering reliable templates: - **Fisher Phillips** — Offers a comprehensive legal perspective geared toward third-party tools (like…
Several reputable legal, HR, and technology organizations provide free, customizable templates and guidelines for employee Generative AI acceptable use policies.
Here are the top sources offering reliable templates:
If you'd like, let me know:
I can help outline the core sections you should prioritize.
Yes. There are several good starting points, and I’d distinguish **general employee acceptable-use policies** from industry-specific templates. - **SHRM — Generative AI Usage Policy Template:** probably the best first stop if this is an HR/employee policy. It provides a workplace-oriented template and is specifically…
Yes. There are several good starting points, and I’d distinguish general employee acceptable-use policies from industry-specific templates.
For a typical company, I'd make the employee-facing policy relatively short and cover:
My recommendation: use SHRM + Microsoft as the baseline for a normal corporate employee policy, then add your organization's specific data-classification and security requirements. Don't simply adopt a generic template verbatim; the biggest value is making the "what can I actually paste into ChatGPT/Copilot/Claude?" rules unambiguous.
If you tell me your industry, company size, and whether you're mainly using ChatGPT/Copilot/Claude or several tools, I can also give you a ready-to-adopt 2–3 page Generative AI Acceptable Use Policy.
`Several reputable legal, HR, and technology organizations` provide free, customizable templates and guidelines for employee generative AI acceptable use policies. - [Fisher Phillips Sample Policy](https://www.fisherphillips.com/a/web/gjKyaHVbk96CZxaQe1Gv6E/ai-policy.pdf) : A comprehensive legal sample policy from…
Several reputable legal, HR, and technology organizations provide free, customizable templates and guidelines for employee generative AI acceptable use policies.
Would you like me to outline the core sections every good generative AI policy should include (like data privacy, prohibited uses, and disclosure requirements) to help you customize one of these templates?
`Several reputable organizations, legal firms, and tech platforms` provide **free, downloadable generative AI acceptable use policy templates** that you can customize for your employees.[](https://www.michalsons.com/focus-areas/artificial-intelligence-law/free-generative-ai-acceptable-use-policy)…
Several reputable organizations, legal firms, and tech platforms provide free, downloadable generative AI acceptable use policy templates that you can customize for your employees.
Where to Find Templates
Core Sections to Include
When adapting any template, make sure your final policy clearly defines:
If you'd like, let me know:
I can help you outline specific rules tailored to your regulatory environment.
Yes. There are several solid starting points, ranging from HR-oriented templates to security/compliance-focused ones. ### Best places to start - **[shrm.org](https://www.shrm.org/topics-tools/tools/policies/chatgpt-generative-ai-usage?utm_source=chatgpt.com)** — Probably the best fit if your policy is primarily…
Yes. There are several solid starting points, ranging from HR-oriented templates to security/compliance-focused ones.
I wouldn't simply adopt a generic "don't put confidential information into ChatGPT" policy. A good 2026 employee policy should clearly answer:
For an organization starting from scratch, I'd use SHRM's employee-facing template as the HR baseline, then supplement it with the security/data-control language from a more technical AUP. Microsoft's current enterprise AI code of conduct is also useful as a reference for concepts such as human oversight, transparency, and restrictions on harmful or consequential uses.
If you tell me your company size, industry, and whether you use Microsoft 365, Google Workspace, or both, I can also give you a ready-to-adopt 1–2 page Generative AI Acceptable Use Policy rather than just a template list.
