For your physical office mail, virtual mailbox providers allow you to view, scan, forward, or discard mail through an online dashboard or app. Leading options include iPostal1, PostScan Mail, Anytime Mailbox, and SnapMailbox, which offer nationwide location networks. If your business requires strict compliance, such as HIPAA, or high-volume indexing, services like 1DocRetrieval provide professional mailroom digitization.
Strong choice for teams using various carriers like USPS, UPS, and FedEx. It offers a secure digital interface to manage mail, request scans, and forward packages from hundreds of locations.
Best for remote workers needing wide coverage, with over 2,000 locations and affordable plans starting around $9.99/month for mail viewing, scanning, and forwarding.
PostNet - 1 E Broad St Ste 130, Bethlehem, PA 18018, United States
Pennsl Pack & Ship Store - 2980 Linden St Unit F, Bethlehem, PA 18017, United States
The Office Company - 1908 W Allen St, Allentown, PA 18104
Fusion Workplaces Allentown - 1275 Glenlivet Dr Suite 100, Allentown, PA 18106, United States
HQ Tilghman Street - 4905 Tilghman St #300, Allentown, PA 18104, United States
Opus Virtual Offices Allentown - 40 S 5th St Ste 100-478, Allentown, PA 18101, United States
Yes. What you’re looking for is generally called a virtual mailbox or digital mailbox: mail is delivered to a staffed address, the envelope is scanned and uploaded to a portal, and you can request the contents to be opened/scanned, forwarded, shredded, or held.
Popular providers
anytimemailbox.com — 2,000+ locations; offers envelope scans, content scanning, forwarding, shredding, and package handling. Plans start around $9.99/month, though pricing and scan/forwarding fees vary by location.
ipostal1.com — 4,250+ locations and plans starting around $9.99/month. You can see incoming mail, request PDF scans, forward items, shred/recycle them, or arrange pickup.
travelingmailbox.com — another established virtual-mailbox provider, particularly geared toward people who need remote access and forwarding.
If you'd prefer something local
Around Allentown, there are also physical mail centers that can handle mail on your behalf:
Lehigh Valley Mailbox — offers private and digital mailbox services, including remote mail management, scanning and forwarding.
The UPS Store on N Cedar Crest Blvd — private mailbox service with mail holding/forwarding and notifications.
FedEx Authorized ShipCenter on Mill Creek Rd — offers private/digital mailbox options, including iPostal1 and Anytime Mailbox services.
The Office Quarters — a local virtual-office provider that handles business mail.
For a remote office, I'd specifically look for: envelope scanning included in the monthly fee, content scanning on request, automatic forwarding options, secure shredding, package acceptance, and whether they can handle checks/legal or government mail.
One important detail: setting up a U.S. virtual mailbox generally requires USPS Form 1583 and identity verification, because the provider is acting as a commercial mail receiving agency.
If you tell me roughly how much mail you receive per month and whether this is for a business or personal mail, I can compare the likely costs and features of the best options.
For a remote team, you’re looking for a virtual mailbox / mailroom service. These providers receive your office mail, scan the envelopes (and often the contents on request), then let you forward, archive, shred, or route items digitally.
Some commonly used options:
VirtualPostMail — Designed for businesses that need a remote address, mail scanning, forwarding, and related business mail workflows.
LegalZoom Virtual Mail — Offers virtual addresses, mail digitization, storage, forwarding, and check-handling options through its virtual mail service.
PostScan Mail — Provides online mail management, scanning, forwarding, shredding, and access through web/mobile tools.
Anytime Mailbox — A large virtual mailbox network with many locations; features vary by location.
Stable — Focused more on teams, with digital mail workflows, collaboration, and integrations for businesses.
SnapMailbox — Offers online mail scanning, forwarding, storage, and disposal options.
What to compare before choosing
Mail volume: How many pieces arrive per week/month?
Scan pricing: Some charge per scan or per page; others bundle scanning.
Team access: Can multiple employees review and manage mail?
Compliance needs: If you receive checks, tax documents, legal notices, or regulated information, check the provider’s security and handling procedures.
Address requirements: Some services provide a real street address rather than a P.O. box-style address.
For an office that is temporarily remote, a service with your existing mail forwarded into a virtual mailbox may be simplest. For a permanently remote company, a business-focused service with shared access and workflows may fit better.
If you tell me your country/state, approximate monthly mail volume, and whether you need a business address or just scanning/forwarding, I can narrow the options.
Virtual mailbox and digital mailroom providers offer secure physical addresses to receive your mail, scan the contents, and forward or shred physical documents upon request.
To clear out your office backlog and handle incoming post remotely, several top-tier services provide digital mail management:
Leading Mail Scanning and Forwarding Providers
Provider
Starting Price Range
Key Services
Anytime Mailbox
$4.98 – $49.99 / mo
Real street addresses, mail & package forwarding, open/scan to PDF
Digital mailbox, virtual business addresses, mail forwarding
US Global Mail
From $10.00 / mo
Mail forwarding, enterprise mail management, secure processing
Earth Class Mail
$19.00 – $79.00 / mo
Business document workflows, check depositing, cloud integrations
How the Process Works
Choose an Address: Select a digital business address from the provider’s network . You can redirect your USPS mail to this location using a USPS Form 1583.
Receive Notifications: When a piece of mail or a package arrives, the facility logs it and uploads an exterior image of the envelope to your online dashboard.
Manage Remotely: Log into your secure portal to direct the provider to open and scan the contents, forward the physical piece to your home, deposit checks, or shred junk mail.
If you can share your monthly mail volume and whether you need check depositing or team user accounts , I can recommend the most cost-effective provider for your business.
Several top-rated virtual mailbox and digital mailroom services specialize in receiving physical mail, scanning the contents, and forwarding packages or letters wherever you need them.
iPostal1 offers over 4,250 digital mailbox locations across the U.S., Canada, and abroad, featuring real street addresses in professional office buildings, mobile app management, and content scanning starting around $9.99/month.
Anytime Mailbox provides a global network of real street addresses with plans starting at $9.99/month, including open-and-scan options, check depositing, and package forwarding.
Earth Class Mail is heavily geared toward businesses and corporate mailrooms, offering high-volume automated mail scanning, check depositing, and integration with cloud storage tools like Google Drive and Box.
Traveling Mailbox is known for user-friendly interface options, custom-tailored scanning features, and transparent pricing for mail forwarding and shredding.
LegalZoom Virtual Mail offers dedicated business mailing addresses across dozens of states, tailor-made for remote teams and small businesses needing centralized mail oversight.
To help narrow down the best provider for your office, let me know:
How many pieces of mail or packages do you typically receive per month?
Do you need a brand new virtual address , or do you need mail redirected from your current physical office address via USPS Form 1583?
Back Office Plus Mail and Business Center - 4607 Library Rd Ste 220, Bethel Park, PA 15102, United States
iShip & Pack - 5829 Forward Ave, Pittsburgh, PA 15217, United States
Sharpsburg Pack & Ship - 1000 Main St, Pittsburgh, PA 15215, United States
The UPS Store - 5225 Library Road South Park Shops, Bethel Park, PA 15102, United States
The UPS Store - 10 Old Clairton Rd Ste 12A, Pittsburgh, PA 15236, United States
Hometown Mail Center - 461 Cochran Rd #1, Pittsburgh, PA 15228, United States
Zip Office - 1900 Main St, Ste 107, Canonsburg, PA 15317
The UPS Store - 301 S Hills Village Ste Ll200, Pittsburgh, PA 15241, United States
The UPS Store - 1985 Lincoln Way Ste 23, White Oak, PA 15131, United States
Chaos Shipping Solutions - 4607 Library Rd, Bethel Park, PA 15102
The UPS Store - 1151 Freeport Rd, Pittsburgh, PA 15238, United States
Ups - Upper St Clair, PA 15241, United States
Yes. What you’re looking for is usually called a virtual mailbox or digital mailbox service: mail is delivered to a staffed address, you get an image/notification, and you can request scanning, forwarding, shredding, or pickup.
Good options
iPostal1 — 4,250+ locations, including business addresses. You can view incoming mail online, request the contents to be scanned as PDFs, and forward or shred items. Plans currently start around $9.99/month, depending on location.
Anytime Mailbox — 2,500+ locations with real street addresses. Offers open-and-scan, forwarding, shredding and online mail management; plans start as low as $5.99 depending on location.
PostScan Mail — 1,000+ locations and particularly geared toward remote access: view mail online, open and scan documents, forward them, or shred them.
If you'd prefer a local provider
In the South Hills/Pittsburgh area, Back Office Plus Mail and Business Center in Bethel Park offers mailbox services and digital/virtual mailbox options, including scanning and forwarding. iShip & Pack in Pittsburgh also offers physical/digital mailbox services. Sharpsburg Pack & Ship offers virtual mailbox services through providers including Anytime Mailbox and iPostal1.
For an office going fully remote, I'd lean toward iPostal1 or Anytime Mailbox. They let you stop relying on someone physically checking the office mailbox and instead have the provider receive everything, show you what's arrived, and scan only the important pieces.
One important consideration: if this is company/legal mail, check whether you need a true business address or registered-agent service rather than simply a virtual mailbox. iPostal1, for example, separately offers registered-agent handling for legal, tax, and government documents.
If your office mail is piling up while everyone is remote, you’re looking for a virtual mailbox / mail scanning service. These services receive your physical mail, scan envelope images (and often contents on request), let you review it online, and forward, store, or shred items based on your instructions.
Some common providers:
PostScan Mail — Offers virtual addresses, online mail viewing, opening/scanning, forwarding, shredding, and package handling.
Anytime Mailbox — Large network of mailbox locations with online mail management, scanning, forwarding, and other add-ons (availability varies by location).
VirtualPostMail — Geared toward businesses needing remote mail management, including scanning, forwarding, and business-related address services.
Traveling Mailbox — Focuses on remote workers and businesses needing mail scanning and forwarding options.
Mailbox Forwarding — Provides online mail access, scan requests, forwarding, and shredding/recycling options.
For an office team, I’d compare these features before choosing:
Business address vs. personal mailbox — Some services provide a professional street address suitable for business correspondence.
Multiple users — Useful if several employees need access.
Scan limits and fees — Some charge per scan or per forwarded item.
Security/compliance needs — Important if mail contains financial, legal, HR, or customer information.
Package handling — Check whether they accept UPS/FedEx packages as well as USPS mail.
Mail rules — Look for options to auto-forward certain senders, shred junk mail, or archive documents.
If you want to keep your existing office address rather than switch to a new mailing address, also check whether a local mailroom service or office-management company can pick up, scan, and digitize mail from your current location. I can help compare options if you share your city, approximate mail volume (e.g., 20 letters/week vs. hundreds), and whether you need to keep the existing address.
Dedicated virtual mailbox and digital mail-scanning providers receive, scan, and forward physical mail for remote teams and businesses.
This video compares popular mail scanning services like PostScan Mail, iPostal1, and Anytime Mailbox to help you decide which provider fits your needs:
iPostal1 : Offers digital mailbox services starting around $9.99/month with access to thousands of real street address locations globally. It features a robust mobile app to view and manage mail, request content scans, or trigger forwarding.
Anytime Mailbox : Provides budget-friendly plans starting at lower price points with a massive network of domestic and international locations. They handle mail scanning, physical forwarding, recycling, and shredding.
PostScan Mail : Known for convenient online management dashboards, free digital storage for scans, and flexible pay-as-you-go or monthly volume tiers.
Traveling Mailbox : Offers real street addresses with fast turnaround times for scanning envelope contents, check deposit assistance, and flexible item forwarding.
Virtual Post Mail : Great for businesses needing reliable handling of check deposits, secure document shredding, and optional registered agent services.
How the Process Works
Redirect or Route Mail: You update your mailing address or set up a forwarding order from your physical office to the secure processing facility provided by your chosen service.
Receive and Scan Exterior: Staff at the facility receive your letters and packages (from USPS, UPS, FedEx, or DHL) and take a digital photo of the outside envelope.
Digital Notification: You receive an alert or app notification showing the exterior scan on your online dashboard.
Choose an Action: From your dashboard, you instruct the staff to open and scan the inside pages, forward the physical mail to a remote home address, deposit checks, or securely shred junk mail.
If you can tell me how many pieces of mail you receive per month and whether you need physical forwarding or just digital scans , I can recommend the most cost-effective provider for your team.
If your office post is piling up while everyone is remote, you’re looking for a virtual mailbox / mail scanning and forwarding service. These providers receive your physical mail, scan it into a secure portal or email it to you, and forward important originals when needed.
Some options to consider:
ukpostbox.com — Offers online mail management, mail scanning, and forwarding for letters and parcels. You can view incoming items online and request scans or forwarding.
mailboxx.co.uk — UK-focused virtual mailbox service with mail scanning, digital access, and forwarding options designed for businesses and remote workers.
expost.uk — Provides virtual mailboxes with a real address, online mail management, scanning, and forwarding.
postway.co.uk — Offers mail forwarding, scan-and-email services, and holding of post for individuals and businesses.
concordehouse.co.uk — Provides mailbox services including mail collection, scanning, and forwarding.
When comparing them, check:
Whether they can use your existing office address (some services require mail to be redirected to their address rather than collecting from your current office).
Scan policy — envelope-only scans vs opening and scanning the contents.
Handling of sensitive mail — bank letters, legal documents, government correspondence.
Forwarding frequency and postage costs — weekly batching is often cheaper than forwarding every item.
Retention and storage rules for physical documents.
If you’re a UK business trying to clear an existing office backlog, you may also want to ask whether they offer a one-off mail collection/transfer service rather than only ongoing virtual mailbox plans.
To handle physical mail while working remotely, you can use a virtual mailbox service , which provides a real street address, digitizes your mail, and forwards packages.
Leading Mail Scanning & Forwarding Services
Earth Class Mail : Best for growing remote teams, offering deep automation, automated check deposits, and native integrations with accounting software like QuickBooks.
Anytime Mailbox : Best for flexible locations, providing access to a massive global network of over 2,500 real street addresses to choose from.
PostScan Mail : Best for affordable, straightforward digital mail management with a clear tiered pricing model and user-friendly mobile app.
iPostal1 : Best for standard small businesses needing cheap, reliable digital mail addresses utilizing local pack-and-ship stores.
Traveling Mailbox : Best for heavy travelers and small operations looking for premium customer support and reliable page-scanning options.
Coworking & Traditional Alternatives
If your team prefers an executive image or requires meeting rooms alongside mail handling, workspace networks offer localized services:
Regus : Offers enterprise-grade virtual office plans with mail sorting, scanning, and global forwarding.
Davinci Virtual : Provides professional corporate addresses with standard digital mail receipt and real-time app notifications.
The UPS Store / PostNet : Local brick-and-mortar centers that provide physical mailboxes equipped with modern digital forwarding and scanning features.
How the Transition Works
Choose an address : You select a real commercial street address from your chosen provider.
Authorize the service : You submit USPS Form 1583 to legally permit the vendor to handle your mail.
File a Change of Address : File a forward request with the USPS from your old physical office to the new virtual one.
Manage via dashboard : As mail arrives, the provider scans the envelope exterior. You use an online dashboard to click and choose whether they should open and scan the contents, forward the physical copy , or shred it.
To help narrow down the choices, tell me: how many remote employees need access, what is your estimated monthly mail volume , and do you receive many client checks?
To handle physical mail while working remotely, you can use a virtual mailbox service , which provides a real street address, digitizes your mail, and forwards packages.
Leading Mail Scanning & Forwarding Services
Earth Class Mail : Best for growing remote teams, offering deep automation, automated check deposits, and native integrations with accounting software like QuickBooks.
Anytime Mailbox : Best for flexible locations, providing access to a massive global network of over 2,500 real street addresses to choose from.
PostScan Mail : Best for affordable, straightforward digital mail management with a clear tiered pricing model and user-friendly mobile app.
iPostal1 : Best for standard small businesses needing cheap, reliable digital mail addresses utilizing local pack-and-ship stores.
Traveling Mailbox : Best for heavy travelers and small operations looking for premium customer support and reliable page-scanning options.
Coworking & Traditional Alternatives
If your team prefers an executive image or requires meeting rooms alongside mail handling, workspace networks offer localized services:
Regus : Offers enterprise-grade virtual office plans with mail sorting, scanning, and global forwarding.
Davinci Virtual : Provides professional corporate addresses with standard digital mail receipt and real-time app notifications.
The UPS Store / PostNet : Local brick-and-mortar centers that provide physical mailboxes equipped with modern digital forwarding and scanning features.
How the Transition Works
Choose an address : You select a real commercial street address from your chosen provider.
Authorize the service : You submit USPS Form 1583 to legally permit the vendor to handle your mail.
File a Change of Address : File a forward request with the USPS from your old physical office to the new virtual one.
Manage via dashboard : As mail arrives, the provider scans the envelope exterior. You use an online dashboard to click and choose whether they should open and scan the contents, forward the physical copy , or shred it.
To help narrow down the choices, tell me: how many remote employees need access, what is your estimated monthly mail volume , and do you receive many client checks?
Lehigh Valley Mailbox - 1702 W Allen St, Allentown, PA 18104, United States
The UPS Store - 1636 N Cedar Crest Blvd, Allentown, PA 18104, United States
The Office Quarters - 6081 Hamilton Blvd Suite 600, Allentown, PA 18106, United States
