ChatGPT SearchSep 22, 2026
For a whole team, I’d look at Microsoft Planner first if you already use Microsoft 365. It’s specifically designed for team projects: you can assign tasks to people, add due dates, use a simple board/list view, and see progress by person or status.
Simple options
- Microsoft Planner — Best fit if your team uses Microsoft 365/Teams. Shared plans, task assignments, due dates, checklists, notifications, and progress views are built in.
Trello — Very straightforward visual boards: To Do → Doing → Done. Good if you want minimal setup.
Todoist — Cleaner, more traditional to-do-list experience, with team task assignment and deadlines.
Sources5
- support.microsoft.comManage your Team's plans with Planner in Teams | Microsoft Support
- support.microsoft.comCreate a plan in Microsoft Planner | Microsoft Support
- support.microsoft.comGetting started with Planner in Teams | Microsoft Support
- support.microsoft.comAdd tasks to a plan | Microsoft Support
- support.microsoft.comWhen to use Microsoft Project, Planner, To Do, or the Tasks app in Teams | Microsoft Support
