Google AI ModeSep 26, 2026
Data as of Oct 5, 2026Based on 375 AI responses from ChatGPT Search and Google AI Mode
Reviewed by Dimitry Apollonsky ·
If you need a Kajabi-focused agency for building, troubleshooting, and funnel optimization, choose Funnel Pandit. For ongoing vetted LMS or admin support from staffed assistants pick BELAY or MyOutDesk. Use Upwork to hire freelance Kajabi/Teachable experts you can vet by portfolio and ratings.
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Mentioned inRecommended in · Sep 6 – Sep 26, 2026
66% of citations to these sources link to brands' own websites.
myvirtualtalent.com
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Finding a specialized virtual assistant (VA) who truly knows the ins and outs of platforms like Kajabi or Teachable requires looking in the right digital spaces and knowing how to screen for technical fluency.
Here is a step-by-step roadmap to finding, vetting, and hiring the right back-end course manager:
When reviewing profiles or interviewing candidates, don't just ask if they "know Kajabi/Teachable." Test their knowledge on specific back-end architecture:
If you'd like, tell me:
I can help you write a custom job description to post on hiring boards.
Try these exact terms on upwork.com or other freelancer marketplaces:
There are currently freelancers specifically advertising Kajabi/Teachable course administration, including course uploads, module organization, student support, automations, offers, payments, and ongoing platform management.
The person should be able to handle most of these without you having to teach them:
Course backend
Sales & enrollment
Email & automation
Ongoing administration
Those responsibilities are quite different from simply being an administrative VA. Current listings for course-specific VAs show this combination of LMS administration, student support and automation work.
If you're using Teachable, Teachable itself maintains a directory of vetted third-party experts. They cover course setup, technical work, marketing and other specialties, and Teachable says the experts are vetted and have experience with the platform.
For Kajabi, I'd search specifically for a Kajabi specialist rather than a general VA. That distinction matters because Kajabi can involve products, offers, pipelines, email automations, checkout, integrations, memberships and website management—not just uploading lessons.
Don't immediately hire someone for a long-term commitment. Give 3 candidates a small paid test project, such as:
“Here are two finished lessons, a PDF workbook and a video. Please upload them into our course, format the lessons, set the correct access settings, and make sure everything works from the student perspective.” Then evaluate:
That test will tell you considerably more than a résumé.
You could post something like this:
I'd also consider searching for “digital operations VA” rather than just “course VA.” Current postings use that terminology for people who manage the recurring behind-the-scenes workflows of online education businesses, including Kajabi, email, events and scheduling.
If you tell me what you want this person to take off your plate (e.g., uploading content, student support, email automations, launches, tech troubleshooting, or all of it), I can also help you define the exact role and what a reasonable hourly/monthly budget looks like.
Yes. The key is not to search for a generic “virtual assistant.” You want someone who is essentially an online-course operations / LMS specialist.
Use titles and keywords like:
There are currently freelancers advertising exactly this combination of work—course uploads, student management, automations, email, troubleshooting, and ongoing administration.
I'd start here because you can post the actual job and interview several people, rather than choosing someone based solely on a packaged service.
Search for:
“Kajabi VA” “Teachable VA” “online course operations” “LMS administrator” “course manager” There are currently Upwork specialists offering Kajabi/Teachable course administration, student support, automations, content uploads, and ongoing management.
This can be useful for testing someone with a small paid project before committing to an ongoing relationship. There are currently hundreds of Kajabi-related VA listings, including people who also work with Teachable and other course platforms.
I would be more cautious about hiring solely from a $10–$25 gig, though. The important thing is whether they can reliably manage your entire backend, not whether they can upload five lessons.
I'd define the job around outcomes rather than saying “I need a VA.”
For example:
Course administration
Student administration
Email & automation
Sales/backend
Ongoing operations
Current specialist listings show that these broader responsibilities are common for course-focused VAs—not just content uploading.
Rather than asking:
“Are you experienced with Kajabi?” give them a small paid test project.
For example:
“I have a course with 8 modules. I'd like you to upload one module, format the lessons, add the downloadable PDF, set the drip schedule, enroll a test student, and verify the student experience from purchase through receiving the first lesson.” Then see whether they:
That's much more informative than a résumé.
I'd separate “Kajabi designer/builder” from “course operations VA.”
Someone who builds beautiful Kajabi websites may not be the person you want managing the mundane weekly backend.
If your goal is:
“I want to hand this person my course backend and have them keep it running without me.” I'd specifically advertise for an “Online Course Operations VA / LMS Administrator” and list Kajabi or Teachable as the required platform experience.
If you'd like, I can also write the exact Upwork job posting for you, including responsibilities, qualifications, interview questions, and a paid test assignment so you can start getting applicants.
Finding a virtual assistant (VA) who actually knows the ins and outs of platforms like Kajabi or Teachable—rather than just general admin work—requires targeting the right communities and asking the right technical questions.
Here is a step-by-step roadmap to finding, vetting, and hiring a specialized course-management VA:
If you want to move forward, tell me:
I can help you write a custom job description or put together a practical test project to screen your applicants.
Look for an “Online Course Operations VA,” “Kajabi Specialist,” “Teachable Specialist,” or “LMS Administrator” rather than a general VA.
Interview them by asking: “Show me a course backend you've personally managed” and “What would you do if a student paid but couldn't access the course?”
I’d also give the finalist a small paid test project before hiring ongoing.
Finding a virtual assistant (VA) who truly knows the ins and outs of course platforms like Kajabi or Teachable requires looking in specialized spaces, as you need someone with technical back-end competency (email sequences, custom domains, checkout integrations, and drip content setups) rather than just general admin skills.
When reviewing profiles or interviewing candidates, make sure they have hands-on experience with:
If you want, tell me:
I can help you draft a specific job description tailored to your exact project scope.
To find the right person, search for a course operations specialist rather than a general virtual assistant. The person you want is closer to an LMS administrator + tech VA + student support manager. They should already understand the backend of platforms like Kajabi or Teachable.
Avoid posting “Need a VA.” You’ll get many applicants who are great at calendars and inboxes but have never managed a course platform.
Search for:
Good sources:
A strong job description might include:
Responsibilities
These are the tasks that separate a course operations person from a general VA.
I’d ask:
A good candidate should be able to explain the workflow, not just say “yes, I know Kajabi.”
Before hiring long-term, give them a small assignment:
“Here is one course module. Upload it, organize the lessons, configure access settings, test the student experience, and document what you changed.” Look for:
The ideal person is someone who can eventually say:
“Send me the content and the goal. I’ll handle the backend.” That person may be titled Course Operations Manager rather than VA.
If you tell me:
…I can help you write a job post that attracts the right candidates.
The best fit is usually not a general virtual assistant. Search for someone with titles like:
These people understand the backend systems, automations, and student experience—not just admin tasks.
Good places to start:
If you use Kajabi, look for people who specialize specifically in that ecosystem. If you use Teachable, look for Teachable-focused experts who have managed live courses.
This is often one of the strongest routes. Ask:
“Who manages your Kajabi/Teachable backend?” Many experienced course operators work behind the scenes for multiple coaches, authors, and educators.
Instead of:
“Need a virtual assistant” write something like:
“Seeking a Kajabi/Teachable Course Operations Assistant to manage backend course administration, student access, automations, and ongoing updates.” List the actual responsibilities:
Those are the types of tasks commonly handled by course-focused VAs.
Ask:
A small trial is usually more revealing than an interview. For example:
You’ll quickly see whether they can operate independently.
For an ongoing relationship, I would post it as:
Part-Time Kajabi/Teachable Course Operations Manager
rather than “VA.” That attracts someone who can own the backend instead of someone who only completes individual tasks.
If you tell me:
I can help you write a job posting and a candidate screening checklist.
Finding a virtual assistant (VA) who knows the ins and outs of platforms like Kajabi or Teachable requires looking in specialized places , as general administrative VAs might not understand product offers, checkout pipelines, or drip content settings.
Here is a step-by-step roadmap to source, vet, and hire the right tech-savvy course manager:
To help narrow this down further, let me know:
Yes. The key is not to search for a generic “virtual assistant.” You want someone who understands course operations + your specific LMS.
I’d search for titles such as:
The distinction matters because the person may need to handle much more than uploading lessons—for example, student enrollment, offers/products, email sequences, automations, drip content, integrations, troubleshooting, refunds, and student support. Current freelance listings specifically advertise this combination of LMS administration and student support.
Search specifically for “Kajabi VA,” “Kajabi course manager,” “Teachable VA,” or “online course operations.”
Upwork currently has freelancers advertising exactly this type of work, including Kajabi/Teachable setup, course uploads, automations, student support, page updates, and ongoing management.
I'd actually post a job rather than simply hire from a service listing. That lets you see who understands your particular backend.
If you're already using Teachable, this is particularly attractive:
Teachable says its listed experts are vetted and have experience with the platform. The directory includes technical professionals and other specialists who can help with course businesses.
Kajabi has an expert ecosystem with people offering implementation, technical support, marketing automation, content migration and virtual assistant services.
I'd favor someone who describes themselves as an ongoing operations/VA resource, rather than someone whose primary business is building elaborate Kajabi websites.
Before interviewing anyone, make a list like this:
Weekly
Occasionally
That gives you a much better candidate pool than simply saying, “I need a VA for my online course.”
I'd ask each candidate these questions:
I'd give the finalists a small paid trial project—perhaps 2–3 hours. For example: “Here's a module with five lessons. Upload it, organize it correctly, check the student experience, and document what you did.”
That's much more revealing than an interview.
Be cautious with someone who says:
“I'm a general VA and I'm a quick learner—I can learn Kajabi.” That's fine for basic administrative work, but if you want someone to own the backend, I'd rather hire someone who has already made mistakes in Kajabi/Teachable and knows how to diagnose them.
Also distinguish between a course builder and a course operator. A person who can build a beautiful Kajabi site isn't necessarily the person you want answering student-access problems every Tuesday morning.
You could post something along these lines:
Seeking Online Course Operations VA — Kajabi/Teachable
I'm looking for an experienced virtual assistant to manage the day-to-day backend of an online course business. This is an ongoing role, not simply a one-time course setup.
Responsibilities include course content uploads and organization, student enrollment/access, routine student support, email and automation management, troubleshooting, course updates, and general LMS administration.
Ideal candidate:
- Demonstrated hands-on experience with Kajabi or Teachable
- Has managed an existing online course
- Comfortable with automations, email sequences, offers, tags and student access
- Detail-oriented and able to troubleshoot independently
- Good written communication
- Comfortable documenting processes/SOPs
- Can provide examples/references from previous course clients
Please include 2–3 examples of course platforms you've managed, what you personally handled, your hourly rate or monthly retainer, and your availability. One other option is to combine a human VA with automation/AI. For example, Kajabi now offers Expert Agents that can answer certain prospect and student questions based on your Kajabi content, potentially reducing the amount of routine support your VA has to handle.
If you tell me whether you're using Kajabi or Teachable, roughly how many students you have, and what you want the VA to take over, I can also help you create a very specific job description and screening scorecard—and identify the best places to recruit this particular type of person.
