What is the best office printer?

If you mean a real office workhorse—not just a home printer—my top pick right now is the Brother MFC-L8930CDW.

• Brother MFC-L3780CDW - $569.99 (Staples)

Best office printers

• 🏆 Best overall: Brother MFC-L8930CDW — Color laser, print/scan/copy, up to 34 ppm, excellent document quality, and particularly good for heavy workloads. RTINGS currently ranks it #1 among office printers.
• 💰 Best value: Canon Color imageCLASS MF665Cdw — A strong color laser alternative with up to 26 ppm, automatic document feeding, and high-yield toner.
• 🖨️ Best black-and-white: Brother MFC-L2820DW — Excellent if you mostly print contracts, invoices, forms, and other text documents. It reaches about 33 ppm and has inexpensive high-yield toner options.
• 💵 Best budget monochrome: Brother HL-L2460DW — If you don't need scanning/copying, this is a fast, compact, relatively inexpensive choice.
• 🧴 Best for very low running costs: Canon MAXIFY GX4020 — An ink-tank model rather than laser; particularly attractive if you're printing lots of color and want to minimize consumable costs.

My recommendation: For a typical small business, I'd choose the Brother MFC-L8930CDW. Laser is generally preferable for an office that prints lots of documents because it's fast and doesn't have the ink-clogging concerns of inkjets.

If you tell me your budget (e.g. $300, $500, $1,000), whether you need color, and roughly how many pages/month, I can narrow it down to the best 2–3 choices and current prices.

The best office printer varies widely depending on your team's size, print volume, and color requirements. For most standard office environments, all-in-one color laser printers provide the best blend of speed, sharp text, and low maintenance.

Based on industry testing and expert reviews, here are the top-rated choices for different office environments:

High-Volume & General Office Best

• Standout Use Case : Highly rated as the top overall all-in-one choice by experts at RTINGS.
• Key Features : Offers exceptionally fast 33 ppm color/black print speeds and single-pass duplex scanning. Supports massive 7,500-page super-high-yield toner cartridges to keep maintenance costs minimal. [1][2]

Small Teams & Mid-Sized Workgroups

• Standout Use Case : Best for small teams or mid-sized offices up to 10 users seeking intuitive management.
• Key Features : Blazing fast 35 ppm print speed with auto two-sided printing and built-in security protocols. Employs AI-ready self-healing Wi-Fi to avoid network disruptions.[1][2]

Heavy-Duty Enterprise Workloads

• Standout Use Case : Engineered exclusively for massive black-and-white print volumes in busy corporate offices.
• Key Features : Delivers blisteringly fast 65 ppm speeds and deep, self-healing security to safeguard business networks. Holds up to 4,400 sheets with optional expandable paper trays.[1]

To help narrow down the perfect match, tell me:

• Do you require vibrant color printing, or is monochrome (black and white) sufficient?
• Roughly how many pages does your office print per month?
• How many employees will be sharing the printer?

The best office printer depends entirely on your team's size, print volume, and color requirements.

Best All-Around Color Laser (Small to Mid-Sized Offices)

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• Best For : Multi-user workteams up to 10 people needing fast, reliable color output.
• Performance : Blazing print speeds up to 35 pages per minute.
• Features : Automatic double-sided printing, a 50-sheet auto document feeder, and a 4.3" color touchscreen.
• Connectivity : Smart, self-healing dual-band Wi-Fi, Wi-Fi Direct, and Gigabit Ethernet.[1]

Best Heavy-Duty Color Laser (Demanding Workgroups)

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• Best For : High-volume scanning and heavy printing with ultra-low running costs.
• Features : Single-pass duplex scanning with a spacious 80-page automatic document feeder.
• Toner Efficiency : Compatible with super high-yield toner cartridges that print up to 7,500 pages to lower operation costs.
• Security : Triple-layer security protection alongside integrated NFC badge authentication for document privacy.

Best High-Speed Monochrome Laser (Black & White Only)

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• Best For : Busy environments that print high volumes of text documents exclusively.
• Speed : Rapid print and copy speeds up to 50 pages per minute.
• Capacity : Scalable paper handling with a 70-page automatic document feeder.
• Value : Low cost-per-page using ultra high-yield replacement toner cartridges.[1]

Best Inkjet for High-Yield / Wide-Format

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• Best For : Businesses looking for a cartridge-free alternative with a very low total cost of ownership.
• Ink System : High-capacity refillable ink tanks instead of expensive cartridges.
• Output : Up to 25 pages per minute with detailed 4800 x 2400 dpi printing resolution.[1]

To find the perfect fit, how many people will be sharing the printer, and do you primarily need color or black-and-white printing?

If you mean a general-purpose office printer for a small business/workgroup, my top pick right now is the Brother MFC-L8930CDW. RTINGS currently ranks it the best office printer they've tested. It’s a color laser all-in-one with print/scan/copy/fax, up to 34 ppm, a 70-sheet ADF, single-pass duplex scanning, Ethernet/Wi-Fi, and high-yield toner options.

My shortlist

• 🏆 Best overall: Brother MFC-L8930CDW — Best combination of speed, print quality, scanning, reliability, and running cost. Particularly good for a busy office.

• 💰 Best value color: Canon Color imageCLASS MF665Cdw — Around $400 currently, 26 ppm color/black, duplex printing, wireless, and print/scan/copy/fax. RTINGS calls it its best upper-mid-range office printer.

• Canon Color imageCLASS MF665Cdw - $409.99 (Micro Center)

• ⚡ Best black-and-white workhorse: Brother MFC-L5915DW — If you don't need color, this is an excellent office machine: up to 50 ppm, duplex scanning, and very low toner costs with high-yield cartridges.

• Brother MFC-L5915DW - $589.99 (Walmart)

• 🎨 Best alternative for color/small teams: HP Color LaserJet Pro MFP 4301fdw — Up to 35 ppm and a strong option for a small team, although independent testing generally favors the Brother for toner yield and scanning.

• HP Color LaserJet Pro MFP 4301fdw - $659.99 (Staples)

One important distinction: if you're printing mostly invoices, contracts, forms, and other black-and-white documents, I'd choose the Brother MFC-L5915DW over a color printer. If you regularly need professional color documents, go with the Brother MFC-L8930CDW.

If you tell me (1) approximate pages/month, (2) color or B&W, (3) need scanning/fax?, and (4) budget, I can narrow it to the best 2–3 models for your office.

The best office printer depends entirely on your team's size, print volume, and color requirements.

Best All-Around Color Laser (Small to Mid-Sized Offices)

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• Best For : Multi-user workteams up to 10 people needing fast, reliable color output.
• Performance : Blazing print speeds up to 35 pages per minute.
• Features : Automatic double-sided printing, a 50-sheet auto document feeder, and a 4.3" color touchscreen.
• Connectivity : Smart, self-healing dual-band Wi-Fi, Wi-Fi Direct, and Gigabit Ethernet.[1]

Best Heavy-Duty Color Laser (Demanding Workgroups)

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• Best For : High-volume scanning and heavy printing with ultra-low running costs.
• Features : Single-pass duplex scanning with a spacious 80-page automatic document feeder.
• Toner Efficiency : Compatible with super high-yield toner cartridges that print up to 7,500 pages to lower operation costs.
• Security : Triple-layer security protection alongside integrated NFC badge authentication for document privacy.

Best High-Speed Monochrome Laser (Black & White Only)

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• Best For : Busy environments that print high volumes of text documents exclusively.
• Speed : Rapid print and copy speeds up to 50 pages per minute.
• Capacity : Scalable paper handling with a 70-page automatic document feeder.
• Value : Low cost-per-page using ultra high-yield replacement toner cartridges.[1]

Best Inkjet for High-Yield / Wide-Format

Add to list

• Best For : Businesses looking for a cartridge-free alternative with a very low total cost of ownership.
• Ink System : High-capacity refillable ink tanks instead of expensive cartridges.
• Output : Up to 25 pages per minute with detailed 4800 x 2400 dpi printing resolution.[1]

To find the perfect fit, how many people will be sharing the printer, and do you primarily need color or black-and-white printing?

The “best” office printer depends on your office size, print volume, and whether you need color. For most offices, I’d choose a laser all-in-one printer because it is faster, has lower maintenance, and handles heavy document workloads better than most inkjets.

Best overall office printer

Brother MFC-L8930CDW — Best for most small-to-medium offices

• Color laser all-in-one: print, scan, copy, fax
• Fast (up to about 34 pages/minute)
• Excellent text quality
• Duplex scanning and Ethernet/Wi-Fi connectivity
• Designed for frequent business use

• Brother MFC-L8930CDW Color Laser All-in-One Printer - $897.25 (Best Buy)

Best budget office printer

Brother HL-L2460DW — Best if you only print black-and-white documents

• Low upfront cost
• Fast monochrome printing
• Very good for invoices, forms, reports, and everyday paperwork

RTINGS.com## Best color office alternative

Canon Color imageCLASS MF665Cdw — Great balance of quality and cost

• Color laser all-in-one
• Sharp business documents
• Good scanning features
• Lower maintenance than inkjet printers

• Canon imageCLASS MF665Cdw Wireless Duplex Color All-In-One Laser Printer - $715.73 (Best Buy)

Best for a larger workgroup

Brother MFC-L6810DW — For higher-volume black-and-white printing

• Built for busy teams
• Larger paper capacity options
• Fast monochrome output

Quick recommendation by office type

• 1–5 people: Brother MFC-L2820DW or HL-L2460DW
• Small business needing color: Brother MFC-L8930CDW or Canon MF665Cdw
• Heavy black-and-white printing: Brother MFC-L6810DW or Canon imageCLASS MF465dw II
• Printing photos/marketing materials: Consider a quality ink-tank or inkjet model instead of laser

If you tell me your office size, monthly page count, color vs. black-and-white needs, and budget, I can narrow it to one model.

The "best" office printer depends heavily on whether you need heavy-duty color laser performance, low-cost high-volume ink tanks, or a compact monochrome machine.

The top-rated office and small business printers span several distinct categories:

Add to listBrother MFC-L8930CDW (Best Overall Office Printer): Tested as a top performer on RTINGS.com , this color laser all-in-one printer delivers outstanding text and graphics sharpness, fast speeds (up to 34 ppm in black and color), and minimal maintenance since you don't have to worry about clogged ink nozzles. It also supports massive high-yield toner cartridges for lower long-term printing costs.

Add to listEpson EcoTank Pro ET-5850 (Best High-Volume Office Inkjet): Featured in expert roundups like PCMag's Business Printer Testing , this cartridge-free supertank printer uses refillable ink bottles. It is ideal for offices printing thousands of pages a month that want ultra-low running costs, featuring a fast automatic document feeder (ADF) and speedy duplex printing.

Add to listCanon Color imageCLASS MF665CDW (Best Home/Small Office Laser): Highly recommended for mid-volume office environments. It balances a comprehensive feature set—including solid scan/copy/fax capabilities, a 50-sheet single-pass duplex feeder, and crisp color laser output—at a more accessible price point than enterprise-tier machines.

Add to listBrother HL-L2460DW (Best Budget Monochrome Printer): If you only need sharp black-and-white documents and don’t require a built-in scanner, this compact laser printer is a reliable, fast (34 ppm), and highly cost-effective choice recommended by RTINGS.com Small Business Guide.

To help narrow down the ideal option, tell me:

• Do you need color printing , or is black-and-white sufficient?
• How many pages do you expect to print per week or month?
• Do you need an all-in-one with a scanner/copier, or just a print-only machine?

The best office printer for most businesses is a color laser all-in-one printer (print/scan/copy/fax) rather than an inkjet. Laser models usually handle higher volumes, have lower maintenance needs, and produce sharper business documents.

My top picks:

• Brother MFC-L8930CDW Color Laser All-in-One Printer - $897.25 (Best Buy)
• Canon imageCLASS MF665Cdw Wireless Duplex Color All-in-One Laser Printer - $663.39 (Best Buy)
• Brother MFC-L5710DW Monochrome Laser Multifunction Printer - $499.99 (Walmart)
• HP Color LaserJet Pro MFP 3301fdw Wireless Printer - $539.00 (HP)

Best overall office printer

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• Best for: small offices and workgroups
• Strengths: fast color printing, excellent text quality, duplex scanning, Ethernet/Wi-Fi, high-yield toner options
• Speed: up to about 34 pages/minute (black and color)
• Weakness: large footprint; not ideal for photo printing

Best value color office printer

**

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• Best for: small offices wanting professional color without moving into enterprise pricing
• Strengths: sharp documents, reliable laser output, good scanning features

Best black-and-white workhorse

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• Best for: offices that mostly print contracts, invoices, forms, and reports
• Strengths: very fast mono printing, lower running costs, business-focused features

Best compact modern office option

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• Best for: smaller teams that want a compact color multifunction printer
• Strengths: color laser quality, two-sided printing/scanning, wireless connectivity

Quick recommendation by office size

• 1–5 people: Canon imageCLASS MF665Cdw or HP Color LaserJet Pro MFP 3301fdw
• 5–20 people: Brother MFC-L8930CDW
• Mostly black-and-white printing: Brother MFC-L5710DW
• Printing thousands of pages/month: consider a higher-volume business laser model rather than a consumer printer

If you tell me your office size, monthly page volume, color vs. black-and-white needs, and budget, I can narrow it to one model.

If you mean a general-purpose office printer—fast, reliable, color, scanning/copying, and reasonable toner costs—my top pick right now is the Brother MFC-L8930CDW.

• Brother MFC-L8930CDW - $1,077.74 (Best Buy)

Best overall: Brother MFC-L8930CDW

RTINGS currently ranks it #1 for office printers in 2026. It’s a color laser all-in-one with:

• Up to 34 pages/minute
• Excellent, sharp document quality
• Automatic duplex scanning
• Legal-size flatbed scanner
• Wi-Fi, Ethernet and USB
• High-yield toner options
• Relatively low maintenance compared with inkjets

The main drawback is that it's fairly large and heavy, and laser printers aren't ideal for high-quality photos.

Other excellent choices

• Brother MFC-L3780CDW - $569.98 (Best Buy)

• Canon imageCLASS MF753Cdw II - $702.99 (Best Buy)

• HP Color LaserJet Pro 4301fdw - $659.99 (Best Buy)

• Canon imageCLASS MF663Cdw - $349.99 (Best Buy)

• Best value: Brother MFC-L3780CDW — particularly attractive for a small office; PCMag currently lists it as a top color laser pick.

• Best for a smaller office: Canon imageCLASS MF753Cdw II — fast color laser multifunction printer.

• Best HP option: HP Color LaserJet Pro 4301fdw — good for a small team that wants a polished all-in-one.

• Best cheaper option: Canon imageCLASS MF663Cdw — currently available around $350 in the results I found.

If you tell me your budget (e.g. $300, $500, $1,000+) and roughly how many pages you print per month, I can narrow it down to the single best model for your office.

Choosing the "best" office printer depends entirely on your volume, whether you need color, and if you prefer laser reliability or ink tank economy. Industry testing and expert consensus highlight these top-tier office printers for different business needs:

• Brother MFC-L8930CDW Go to product viewer dialog for this item. (Best Overall Office Color Laser Printer)
  • Features: Outstanding text and color detail, fast printing at up to 34 pages per minute, and high-yield super-capacity toner options.
  • Why it's great: Minimal maintenance, no ink clogging issues during downtime, and a separate long-lasting drum unit. It's available on Amazon.
• Epson EcoTank Pro ET-5850 Go to product viewer dialog for this item. (Best High-Volume Office Inkjet)
  • Features: Uses refillable ink bottles instead of traditional cartridges, features a massive paper capacity, automatic duplex printing, and a fast automatic document feeder (ADF).
  • Why it's great: Dramatically lowers the cost per page for heavy printing without sacrificing inkjet color vibrancy. You can find details and purchasing options on Amazon or Staples.
• Brother MFC-L2900DW XL Go to product viewer dialog for this item. (Best Budget / Monochrome Laser Printer)
  • Features: Laser sharpness for black-and-white documents, reliable wireless connectivity, and high-yield XL toner cartridges included in the box.
  • Why it's great: Ideal for small offices or remote workers who primarily print text documents and want a dependable, low-hassle workhorse. Check specs on Brother USA.

To help narrow down the ideal choice, let me know:

• Do you print mostly black-and-white documents or heavy color/graphics?
• What is your estimated monthly print volume?
• Do you need all-in-one features (scanning, copying, faxing)?