We are automating our accounts payable. Who scans invoices and extracts data?
Data as of Sep 21, 2026 · Based on 287 AI responses from ChatGPT Search and Google AI Mode · See how Parse measures this
Data as of Sep 21, 2026 · Based on 287 AI responses from ChatGPT Search and Google AI Mode · See how Parse measures this
For accounts payable automation, select a partner based on whether you want to handle scanning and extraction internally via software or outsource the process. Specialist software platforms like 
Brands AI recommends here
Named in 38% of answers
Named in 37% of answers
Named in 29% of answers
Named in 25% of answers
Source | Citation share |
|---|---|
 Intelligent Invoice Scanning & Invoice Capture Software | Mediushttps://www.medius.com/solutions/medius-accounts-payable-automation/invoice-capture/ | 6% |
 What Is OCR Invoice Processing? A Guide to Streamlined APhttps://tipalti.com/resources/learn/ocr-invoice-processing/ | 5% |
 Automate your Accounts Payable process with invoice capture - Microsoft Dynamics 365 Bloghttps://www.microsoft.com/en-us/dynamics-365/blog/it-professional/2022/10/18/automate-your-accounts-payable-process-with-invoice-capture/ | 2% |
OCR Accounts Payable: Extract Invoice Data to Excel with AI | OCRAccountsPayable.comhttps://www.ocraccountspayable.com/ | 2% |
 OCR Automation Guide for AP Teams | Zone & Cohttps://www.zoneandco.com/articles/netsuite-ocr-automation-for-accounts-payable | 2% |
 Automated Invoice Capture & AI Invoice Scanning Softwarehttps://www.rillion.com/ap-automation-software/invoice-capture/ | 2% |
 10 Best Invoice Scanning and Capture Tools in 2026https://www.highradius.com/resources/Blog/best-invoice-scanning-tools/ | 2% |
Invoice Scanning Software - 95% Invoice Capture Accuracy with AIhttps://www.highradius.com/product/ap-automation/invoice-scanning-and-capture-software/ | 2% |
What Is the Invoice Scanning Process & How To Automate Ithttps://www.highradius.com/resources/Blog/invoice-scanning/ | 2% |
 Accounts Payable Automation Services - Xeroxhttps://www.xerox.com/en-us/services/automated-accounts-payable | 1% |
In an automated AP workflow, **software—not a person—typically scans and extracts invoice data**. The technology is usually called **OCR (optical character recognition) + AI/document processing**. It can ingest PDFs, scans, photos, and email attachments, then extract fields such as: - Vendor name
In an automated AP workflow, software—not a person—typically scans and extracts invoice data. The technology is usually called OCR (optical character recognition) + AI/document processing.
It can ingest PDFs, scans, photos, and email attachments, then extract fields such as:
The extracted data is then validated and sent to your ERP/accounting system. Human AP staff generally handle exceptions and approvals rather than manually keying every invoice.
Examples of software in this space include Rossum, ABBYY, Nanonets, Docparser, DocuClipper, Tipalti, and AvidXchange; some focus primarily on data capture while others automate the broader AP process through approval and payment.
If you tell me which accounting/ERP system you use (e.g., NetSuite, SAP, QuickBooks, Xero) and roughly how many invoices/month, I can map out who/what should handle each step of your AP workflow.
In an automated accounts payable (AP) environment, the scanning and data extraction process is handled by a combination of **smart intake channels** and **intelligent document processing (IDP) software** , rather than a human doing manual data…
In an automated accounts payable (AP) environment, the scanning and data extraction process is handled by a combination of smart intake channels and intelligent document processing (IDP) software , rather than a human doing manual data entry.
Here is how the responsibility breaks down between technology, vendors, and your internal team:
Are you currently dealing mostly with paper invoices in the mail or digital PDFs via email , and what accounting/ERP system are you using? I can help you figure out the best capture setup for your workflow.
Automating accounts payable (AP) shifts the physical and digital scanning burden away from manual data entry clerks. Depending on your organization's setup, workflow, and vendor habits, here is a breakdown of who (or what) handles scanning and data extraction: - **Vendors and Suppliers** : For modern digital…
Automating accounts payable (AP) shifts the physical and digital scanning burden away from manual data entry clerks. Depending on your organization's setup, workflow, and vendor habits, here is a breakdown of who (or what) handles scanning and data extraction:
To help narrow down who should handle this in your specific workflow, tell me:
No sources cited
Usually, **software does the scanning and extraction**, not a person. An AP automation system typically: - **Captures** invoices from email, PDFs, scans, EDI, or portals.
Usually, software does the scanning and extraction, not a person.
An AP automation system typically:
So the human AP clerk's role shifts from keying every invoice to reviewing exceptions and handling invoices the automation can't confidently process.
Examples of systems that provide this capability include SAP Concur Invoice, Medius, Tungsten AP Essentials, Rossum, and ABBYY.
If you tell me what accounting/ERP system you use (e.g., NetSuite, QuickBooks, SAP, Dynamics) and roughly how many invoices/month, I can outline who should handle each step and which automation approach fits.
Automating accounts payable (AP) shifts the manual burden away from human data entry clerks through a mix of **AI, specialized software, and vendor workflows**. Here is how the scanning and data extraction responsibilities are split between technology and human teams: - **AI and OCR Engines** (Optical Character…
Automating accounts payable (AP) shifts the manual burden away from human data entry clerks through a mix of AI, specialized software, and vendor workflows.
Here is how the scanning and data extraction responsibilities are split between technology and human teams:
Would you like me to share:
No sources cited
**AI-powered invoice capture/OCR software** scans invoices and extracts fields like vendor, invoice number, dates, PO numbers, line items, tax, and totals. It can then feed the structured data into your ERP/AP system, with humans handling exceptions.…
AI-powered invoice capture/OCR software scans invoices and extracts fields like vendor, invoice number, dates, PO numbers, line items, tax, and totals. It can then feed the structured data into your ERP/AP system, with humans handling exceptions.
In an automated AP process, **software—not a person—scans and extracts the invoice data**. Typically, the flow is: - **Invoice capture:** PDFs, email attachments, scans, or electronic invoices are ingested automatically.
In an automated AP process, software—not a person—scans and extracts the invoice data.
Typically, the flow is:
So if you're asking “Who does the actual invoice data entry?”, the goal is AI/OCR software, with AP employees handling exceptions rather than manually typing every invoice.
If you tell me what ERP/accounting system you use (e.g. NetSuite, SAP, Quick
In an automated accounts payable (AP) workflow, the physical or manual scanning and data extraction are handled by a combination of **intelligent software** and **digital intake channels** , replacing the manual keying previously done by AP…
In an automated accounts payable (AP) workflow, the physical or manual scanning and data extraction are handled by a combination of intelligent software and digital intake channels , replacing the manual keying previously done by AP clerks.
Here is how the responsibility breaks down between technology and your team:
The heavy lifting of scanning, reading, and extracting is performed by specialized AP automation software using a mix of OCR (Optical Recognition), AI , and Machine Learning.
While the software extracts the data, your Accounts Payable team shifts from data entry clerks to data reviewers and exception handlers:
If you're looking at specific tools or setting up a workflow, tell me:
I can help recommend the best type of integration or software setup for your team.
If you mean **which software/AI component handles the invoice-scanning and data-entry part of an AP automation system**, it’s typically an **invoice capture/OCR (optical character recognition) engine**. It can: - Scan PDFs, emailed invoices, or images.
If you mean which software/AI component handles the invoice-scanning and data-entry part of an AP automation system, it’s typically an invoice capture/OCR (optical character recognition) engine.
It can:
Common options include Rossum, Nanonets, ABBYY, Docsumo, and cloud APIs such as Google Document AI, Azure AI Document Intelligence, and Amazon Textract. The right choice depends heavily on your invoice volume, ERP, and whether you need just extraction or the entire AP workflow.
If you tell me what ERP/accounting system you use (e.g., SAP, Oracle, NetSuite, QuickBooks) and roughly how many invoices/month, I can narrow this down to the best 2–3 options.
In an automated accounts payable (AP) workflow, **software and AI** handle the scanning and data extraction, though **human-in-the-loop validation** is often integrated to ensure accuracy.[](https://www.medius.com/solutions/medius-accounts-payable-automation/invoice-capture/)…
In an automated accounts payable (AP) workflow, software and AI handle the scanning and data extraction, though human-in-the-loop validation is often integrated to ensure accuracy.
The technical stack responsible for this phase typically includes:
If you're shopping for a solution or building a stack, tell me:
I can help recommend the right type of capture tool for your workflow.
