I need a CRM that is built for non-profits and does not charge per user.

Finding a nonprofit CRM that doesn’t penalize you for growing your team (or adding volunteers and board members) usually means looking at platforms that price by flat rate , constituent record volume, or offer generous tiered structures rather than per-seat (per-user) licenses.

Top options purpose-built or heavily optimized for nonprofits that do not charge per user include:

• MonkeyPod
  • How pricing works: Flat-rate monthly subscription (starting around $167–$199/month depending on billing and tier).
  • User limit: Unlimited users on every plan.
  • Why it fits: It is uniquely purpose-built for nonprofits to combine a donor CRM, fundraising, email marketing, and true fund accounting all in one system. You also get unlimited data and records.
• • How pricing works: Tiered pricing based on the number of constituent records you keep (starting at $45/month for up to 2,500 records).
  • User limit: Unlimited users on all tiers.
  • Why it fits: It’s a favorite for small-to-mid-sized development shops. You can add your whole board, volunteers, and part-time staff without worrying about seat costs, as long as your total database size stays within your tier.
• • How pricing works: Free core CRM and fundraising platform, making money via optional donor tips or a low platform processing model. Advanced marketing/automation tiers scale by contact size or flat add-ons rather than per-user seat licenses.
  • User limit: Unlimited users/team members.
  • Why it fits: Highly modern, completely free core CRM option where you can invite your entire organization to collaborate without tracking individual user fees.

If you want to narrow this down, let me know:

• How many constituent records (donors/contacts) do you currently have?
• Do you need integrated accounting (like MonkeyPod) or strictly donor management and fundraising?

Yes. If your key requirement is “built specifically for nonprofits + unlimited users/no per-seat pricing,” there are several good candidates.

The three I'd investigate first

1. Little Green Light — if keeping costs low is the priority. It starts at $45/month for up to 2,500 constituent records, with unlimited users. Pricing increases based on the number of constituents rather than staff accounts.

2. Bloomerang — if you want a more full-featured nonprofit platform. Bloomerang explicitly advertises unlimited users. Its CRM starts at $125/month billed annually, with donor management and nonprofit-oriented fundraising capabilities.

3. Neon CRM — if you need more than donor management. Neon uses revenue-based pricing rather than charging by number of records, and its plans include unlimited users and contacts. It also covers areas such as memberships, events, fundraising, and CRM.

There are also some newer, less-established options worth looking at. Tormano, for example, advertises a nonprofit CRM at $49/month for unlimited users, particularly focused around QuickBooks.

If you tell me (1) approximate number of contacts, (2) number of staff/volunteers who need logins, (3) whether you need fundraising/donations, grants, volunteers, or memberships, and (4) your monthly budget, I can narrow this to 2–3 CRMs that actually fit, including their current pricing and tradeoffs.

Yes. If your key requirement is “built specifically for nonprofits + no per-user pricing,” there are several strong options worth looking at.

My shortlist

LiveImpact stands out if you want a conventional, full-featured nonprofit CRM without having to worry about either users or contact counts. Its pricing explicitly includes unlimited users and unlimited contacts.

MonkeyPod is particularly interesting if you want the CRM to connect closely with fund accounting, fundraising, grants, and email marketing. Its entry pricing is $199/month ($167/month annually) with unlimited users and donor records.

Tormano is one of the cheapest serious options I've found: its nonprofit plans start at $49/month with unlimited users, and include donations, grants, programs, events, volunteers, and QuickBooks integration.

Givingtech is the wildcard: its core nonprofit CRM is free, with unlimited users and unlimited donors. It makes money primarily through donation transaction fees rather than subscriptions.

For comparison, Salesforce Nonprofit Cloud is still per-user, starting at $60/user/month, so it doesn't meet your requirement.

What I'd investigate first

If this were my shortlist, I'd demo these three:

1. LiveImpact — best overall fit for a traditional nonprofit CRM.
2. MonkeyPod — best if accounting/fundraising are important.
3. Tormano — best value if you're a smaller organization and/or use QuickBooks.

If you tell me your nonprofit's size, number of contacts/donors, number of staff, and what you need the CRM to do (donor management, grants, volunteers, memberships, events, email, case management, etc.), I can narrow this to the 2–3 best choices and compare their actual costs and features.

LiveImpact stands out if you want a conventional, full-featured nonprofit CRM without having to worry about either users or contact counts. Its pricing explicitly includes unlimited users and unlimited contacts.

MonkeyPod is particularly interesting if you want the CRM to connect closely with fund accounting, fundraising, grants, and email marketing. Its entry pricing is $199/month ($167/month annually) with unlimited users and donor records.

Tormano is one of the cheapest serious options I've found: its nonprofit plans start at $49/month with unlimited users, and include donations, grants, programs, events, volunteers, and QuickBooks integration.

Givingtech is the wildcard: its core nonprofit CRM is free, with unlimited users and unlimited donors. It makes money primarily through donation transaction fees rather than subscriptions.

For comparison, Salesforce Nonprofit Cloud is still per-user, starting at $60/user/month, so it doesn't meet your requirement.

What I'd investigate first

The best CRMs built specifically for nonprofits that do not charge per user are Givebutter and CiviCRM .

Most traditional nonprofit software charges you more as your team grows or your database expands. Choosing a platform with unlimited user seats lets your entire staff, board members, and volunteers log in without inflating your monthly software bill.

Top Unlimited-User Nonprofit CRMs

Detailed Breakdown of Options

1. Givebutter (Best Modern, All-in-One Option)

• How pricing works: It features unlimited users and contacts on its core free platform. It makes money through optional tips added by donors at checkout or via standard payment processing fees. If you upgrade to Givebutter Plus for advanced automation, pricing scales by your total contacts—never by how many staff members log in.
• Nonprofit features: Integrated donation forms, peer-to-peer fundraising, email marketing, event ticketing, auctions, and a full-featured donor CRM.

2. CiviCRM (Best Open-Source / Self-Hosted Option)

• How pricing works: The software itself carries zero licensing, per-user, or per-contact fees . However, because it is open-source, your organization handles server hosting, security updates, and setup. You can self-host for free or pay a specialized provider a flat monthly hosting fee (ranging from $15 to $350 depending on management level).
• Nonprofit features: Native event management, membership renewals, grant tracking, case management, and mailing list integration.

To help narrow down which path fits best, let me know:

• How large is your active donor database (contacts)?
• Do you have internal technical help to manage an open-source platform like CiviCRM, or do you need a ready-to-go cloud tool?

Yes. There are several nonprofit-specific CRMs that use flat or organization-based pricing rather than charging per user. That can make a big difference if you want staff, volunteers, board members, and program teams all in the system.

My shortlist

A particularly strong option is Bloomerang. Its current pricing explicitly says “Unlimited users” and its CRM starts at $125/month billed annually.

Little Green Light is worth a serious look if you're a smaller organization. Its pricing starts around $45/month, with unlimited users; pricing increases based on the number of constituent records rather than the number of people using the system.

LiveImpact is interesting if by “CRM” you mean more than donor management. It specifically advertises unlimited users and unlimited contacts under flat-rate pricing, with nonprofit-focused functionality.

I would not put Salesforce at the top of your list given your requirement: its nonprofit CRM is currently priced per user, starting at $60/user/month for Enterprise.

What I'd recommend

If you tell me:

• approximate annual budget
• number of donors/contacts
• number of staff + volunteers who need logins
• whether you need donations/fundraising
• whether you need grants management
• whether you need volunteer management
• whether you need email marketing
• whether you need case/program management

…I can narrow this down to the 3 best options and compare their actual pricing and features.

A particularly strong option is Bloomerang. Its current pricing explicitly says “Unlimited users” and its CRM starts at $125/month billed annually.

Little Green Light is worth a serious look if you're a smaller organization. Its pricing starts around $45/month, with unlimited users; pricing increases based on the number of constituent records rather than the number of people using the system.

LiveImpact is interesting if by “CRM” you mean more than donor management. It specifically advertises unlimited users and unlimited contacts under flat-rate pricing, with nonprofit-focused functionality.

I would not put Salesforce at the top of your list given your requirement: its nonprofit CRM is currently priced per user, starting at $60/user/month for Enterprise.

What I'd recommend

If you tell me:

MonkeyPod and CiviCRM are the top choices explicitly built for non-profits that reject the per-user pricing model. Most traditional platforms charge you more as your team grows, but flat-rate or open-source software lets you add unlimited staff and volunteers without penalty.

Non-Profit CRMs with No Per-User Fees

Breakdown of Options

• MonkeyPod: Built specifically for the social good sector. It charges a flat monthly rate (starting around $167–$199/mo depending on billing) with zero limits on the number of users , contacts, or emails. It uniquely combines your CRM, grant tracking, and full non-profit accounting into one dashboard.
• CiviCRM: An open-source web-based CRM designed entirely for non-profit, NGO, and civic sector needs. The software itself has no license or user-based fees , though you will need to budget for hosting and setup (or work with an official CiviCRM service provider).
• Givebutter: Offers a robust, completely free core CRM and donor database with unlimited users. They make money through optional donor tips or standard payment processing rates rather than locking features or user seats behind a paywall.

To help narrow down the best fit, tell me:

• What is your approximate budget per month?
• Do you need built-in accounting and grant management , or just donor tracking and fundraising?

Yes. There are several nonprofit-specific CRMs that don't charge by the number of users. That pricing model can be a big advantage if you have a staff + volunteers + board members who all need access.

My shortlist

1. littlegreenlight.com — probably my first place to look

It is explicitly designed for nonprofits and includes unlimited users. Pricing is based on the number of constituent records rather than users. It currently starts at $45/month for up to 2,500 constituents, $60/month for 5,000, and $75/month for 10,000.

It includes donor/constituent management, memberships, volunteer tracking, fundraising, reporting, mailings, and integrations.

Why I'd consider it: If your main concern is "I want everyone on my team to be able to use the CRM without another $30–$100/user/month bill," LGL is particularly attractive.

2. neonone.com — best if you need more breadth

Neon CRM starts at $99/month and uses revenue-based pricing, rather than charging by users or number of contacts. Neon says plans include unlimited users, contacts/records, forms, emails, workflows, campaigns and reports.

It's particularly interesting if you need fundraising + memberships + events + volunteers + communications in one ecosystem.

3. bloomerang.com — strong donor-focused option

Bloomerang explicitly offers unlimited users and prices around the size of your constituent database rather than the number of people using the system. Its CRM currently starts at $125/month billed annually; the broader Giving Platform starts at $242/month.

I'd lean toward it if fundraising and donor retention are more important than having a very broad nonprofit operations system.

What I'd recommend

If you tell me these 5 things, I can narrow this to the best 2–3 options for you:

1. How many staff/users would need access?
2. Approximately how many contacts/donors do you have?
3. Do you need donations/fundraising inside the CRM?
4. Do you need volunteer management, memberships, or events?
5. Roughly what is your monthly/annual budget?

If you're looking for something where 50+ people can log in without the price exploding, I can also specifically compare the best unlimited-user nonprofit CRMs and show you the actual costs at your organization size.

1. littlegreenlight.com — probably my first place to look

It is explicitly designed for nonprofits and includes unlimited users. Pricing is based on the number of constituent records rather than users. It currently starts at $45/month for up to 2,500 constituents, $60/month for 5,000, and $75/month for 10,000.

It includes donor/constituent management, memberships, volunteer tracking, fundraising, reporting, mailings, and integrations.

Why I'd consider it: If your main concern is "I want everyone on my team to be able to use the CRM without another $30–$100/user/month bill," LGL is particularly attractive.

2. neonone.com — best if you need more breadth

Neon CRM starts at $99/month and uses revenue-based pricing, rather than charging by users or number of contacts. Neon says plans include unlimited users, contacts/records, forms, emails, workflows, campaigns and reports.

It's particularly interesting if you need fundraising + memberships + events + volunteers + communications in one ecosystem.

3. bloomerang.com — strong donor-focused option

Bloomerang explicitly offers unlimited users and prices around the size of your constituent database rather than the number of people using the system. Its CRM currently starts at $125/month billed annually; the broader Giving Platform starts at $242/month.

Finding a nonprofit CRM that doesn't penalize you for growing your team (or onboarding board members and volunteers) is a smart move. Instead of per-user pricing, many nonprofit-specific platforms use flat-rate pricing , tier-based pricing determined by contact/record volume , or tier-based pricing tied to annual revenue.

The best options built specifically for nonprofits that offer unlimited users (or flat pricing regardless of user count) include:

• Little Green Light : Highly popular for small-to-midsize nonprofits. Pricing is based entirely on the number of constituent records you hold rather than how many people log in, meaning you get unlimited team members/users on every plan.
• MonkeyPod : Specifically built for nonprofits and small social enterprises with a unique flat-rate monthly pricing model that doesn't scale based on your organization's size, number of records, or number of users.
• DonorPerfect : A very established name in donor management that includes unlimited users across all of its tiered packages, allowing you to give access to staff and board members freely.
• Givebutter : Offers a completely free core CRM platform with unlimited contacts and unlimited users , making money instead through optional donor tips or standard processing fees on fundraising tools.
• CiviCRM : If you have tech capacity or an IT volunteer, this is a free, open-source CRM built explicitly for nonprofits with zero restrictions on user seats, though you have to arrange and pay for your own web hosting.

To help narrow down the best fit, could you tell me:

• What is your approximate budget per month/year?
• Roughly how many constituent or donor records do you manage?
• Do you need advanced features like grant tracking or peer-to-peer fundraising built-in?

Many top-tier nonprofit CRMs avoid per-user (per-seat) pricing entirely, instead basing their cost on how many constituent/donor records you have or charging a flat monthly fee . This allows you to give your entire staff, board members, and volunteers access without extra costs.

The best options that explicitly include unlimited users and are built specifically for non-profits include:

Top Options with Unlimited Users

• • Little Green Light : One of the most popular budget-friendly donor CRMs for small-to-midsize nonprofits. Pricing is based entirely on your constituent record count (starting around $45/month for up to 2,500 records) and always includes unlimited users.
• • DonorSnap : Another highly regarded, highly rated option that starts at $50/month for up to 1,000 contacts. Like LGL, every single tier includes unlimited users so your whole team can log in without penalizing you for growth.
• • MonkeyPod : If you want an all-in-one platform that combines CRM, grant tracking, and full nonprofit fund accounting, MonkeyPod charges a flat monthly rate (around $199/month) that is completely decoupled from your database size, record count, or number of users.

To help narrow down the right fit, let me know:

• Roughly how many donor/constituent records do you have?
• Do you also need integrated fund accounting or just donor management/fundraising tools?

Yes. If your key requirement is “built for nonprofits + no per-user pricing,” I’d shortlist these:

My top picks

1. CiviCRM Spark — best “real nonprofit CRM” fit

CiviCRM is specifically built for nonprofits and NGOs, with donor management, memberships, events, campaigns, cases, communications, and more. Its hosted Spark offering explicitly includes unlimited users. Current plans start at $15/month for up to 5,000 contacts, with higher tiers at $30 and $50.

2. Givebutter — best if fundraising is central

Givebutter's free CRM includes unlimited users and unlimited contacts, along with donor management, fundraising, events, email/engagement, and payment tools. The important distinction is that its optional Plus product uses contact-based pricing, but you don't have to upgrade.

3. LiveImpact — best if you want a more comprehensive nonprofit platform

LiveImpact specifically advertises flat-rate pricing with unlimited users and unlimited contacts, so adding staff doesn't increase your subscription. It also offers nonprofit-specific CRM and operational functionality.

4. Kawkav's Twenty CRM for NGOs — interesting low-cost modern option

Kawkav offers a managed version of the open-source Twenty CRM specifically for NGOs at €25 per organization/month, with unlimited users. It provides a donor/volunteer/campaign-oriented CRM rather than charging by seat.

One I'd rule out

Salesforce Nonprofit Cloud is excellent, but it doesn't meet your requirement: its current nonprofit pricing starts at $60/user/month for Enterprise and $100/user/month for Unlimited.

What I'd choose

If you tell me roughly (1) number of contacts/donors, (2) number of staff/volunteers who need access, (3) whether fundraising/donations are important, and (4) your monthly budget, I can narrow this to the 2–3 best choices and compare features, implementation difficulty, integrations, and total cost.