I am preparing to self-manage my HOA. Who offers software for dues collection and voting?

Several dedicated platforms offer integrated tools specifically designed for self-managed homeowners associations to handle both online dues collection and digital voting/elections.

Top Software Options for Self-Managed HOAs

• PayHOA : Highly popular for self-managed communities, providing automated online dues collection (ACH, credit cards, auto-pay) alongside a dedicated digital voting and election module for remote ballots and real-time turnout tracking.
• RunHOA : Tailored for self-management, featuring automated financial tracking, online payment processing, and digital ballots for community votes and board elections.
• Condo Control : A robust platform combining full association accounting, online payment collection, and electronic voting capabilities alongside communication and maintenance tracking.
• Buildium : Primarily a property management solution, it supports comprehensive enterprise accounting, online owner payments, and customizable communication tools, though certain voting features may rely on third-party integrations.

Feature Comparison Matrix

If you can share the number of homes in your association and your approximate budget , I can recommend which platform offers the best pricing tier for your community size.

Yes. For a self-managed HOA, there are several software platforms that combine dues collection with online voting and other board functions. The strongest options I’d look at are:

My first choice: PayHOA

payhoa.com is particularly well suited to a board that wants to self-manage rather than hire a management company. It handles homeowner invoicing, ACH/card payments, autopay, accounting and financial reporting, while its voting module supports elections, weighted votes, proxy voting, anonymous voting, and paper/digital ballots.

Its currently published self-managed pricing starts at $49/month when billed annually for 0–25 units, $59 for 26–50, and $99 for 51–100. There's also a 30-day trial.

TownSq

townsq.io is another good candidate if resident participation and a mobile app are important. It supports online dues/assessment payments and has a dedicated electronic voting system with customizable ballots, tracking, results, and quorum-oriented features.

HOA Express

hoa-express.com is worth considering for a small HOA that mainly needs a website, communications, payments and simple polls. Its Engage plan includes online payments, forms, surveys/polls, email/text blasts and other community features; published pricing starts at $21/month when billed annually for up to 25 households.

One important distinction: if your HOA needs legally significant elections—e.g., board elections, amendments, assessments, quorum, weighted votes or proxies—I would favor a platform with a purpose-built election/voting module rather than relying on a generic survey tool.

If you tell me roughly how many homes are in your HOA (e.g. 20, 50, 100, 200) and whether you need accounting/bookkeeping too, I can narrow this down to the 2–3 cheapest/best options and compare their actual costs.

If you are moving to a self-managed HOA, you’ll usually want software that handles at least:

• Online dues/assessment collection (ACH/card, autopay, receipts)
• Owner ledger and delinquency tracking
• Secure homeowner portal
• Board elections and community votes
• Document storage (CC&Rs, bylaws, minutes, financials)
• Communications and notices

Here are several vendors that cater to self-managed communities:

A few selection tips:

• Under ~50 homes: Look for simplicity and low/no monthly cost. Tools like SpotHOA may be a good starting point.
• 50–200 homes: Prioritize accounting, owner ledgers, payment reconciliation, and exportable records.
• 200+ homes: Make sure the system can handle permissions, audit trails, financial reporting, and turnover between boards.
• If elections matter: Confirm that voting supports your governing documents (secret ballots, quorum tracking, weighted voting if applicable).

Before choosing, I’d ask vendors:

1. Does the HOA own the payment account, or does the vendor hold funds?
2. Can we export all records if we leave?
3. Does voting create an audit trail?
4. Can a new treasurer learn the system without training?
5. Are late fees, interest, and special assessments supported?

If you tell me your number of homes, state, and whether you need accounting/bookkeeping or just dues + voting, I can narrow this to the best few options.

Self-managing an HOA requires software that bridges the gap between accounting, communication, and resident participation. Several platforms cater specifically to self-managed or smaller communities by providing integrated online dues collection and secure electronic voting.

Top Software Options for Self-Managed HOAs

• PayHOA : Widely considered one of the best options specifically built for self-managed boards. It features full general-ledger accounting, automated invoicing, online payment/autopay processing (ACH and credit cards), bank synchronization, communication tools, document storage, and built-in e-voting/surveys.
• RunHOA : An all-in-one online platform tailored for community associations. It includes robust options for tracking dues, online payment handling, customized website building, document management, and secure verified e-voting for ballots and meetings.
• Condo Control : Highly rated for community engagement, record-keeping, and security/concierge features. It supports online payment processing (ACH and credit cards) alongside tools for tracking violations, maintenance requests, and conducting secure resident votes.
• DoorLoop HOA : A robust, user-friendly property management software that extends specialized features to homeowners associations. It features strong accounting tools, online rent/dues collection portal capabilities, and custom communication channels.
• Buildium : More mid-market and feature-heavy (often used by professional management companies), but fully capable of handling HOA accounting, violation tracking, electronic payments, and resident portals if your board prefers a heavier enterprise framework.

To help narrow down the best fit, could you share:

• How many homes/units are in your association?
• Do you prefer a platform with full accounting included , or do you plan to use QuickBooks separately?

Yes. There are several HOA platforms specifically aimed at self-managed communities that combine dues collection with voting and other board functions.

Best options to look at

*Prices/features are based on current vendor information and can change.

My first choice: PayHOA

payhoa.com is particularly worth a look if you're taking over an HOA from a management company. It is explicitly designed for self-managed associations and combines:

• Automated dues invoices and late fees
• ACH/card payments and autopay
• Homeowner account ledgers
• HOA accounting and bank synchronization
• Online voting and surveys
• Weighted voting, voting by owner/household, and proxy voting
• Digital or paper ballots
• Document storage
• Owner portal and communications

Its current published pricing starts at $49/month when billed annually for 0–25 units, $59 for 26–50, and $99 for 51–100 units. There's also a 30-day free trial.

A couple of newer, cheaper alternatives

effortlesshoa.com is interesting for a small self-managed HOA: it combines dues/assessment tracking, accounting, homeowner portal, documents, and voting, with pricing advertised from $3 per home/month. Online dues collection and autopay are included on its Pro plan.

evolvehoa.com is even simpler: it advertises $1/door/month, including online dues through Stripe, community voting, documents, communications, fines, and an audit log.

One important consideration: don't choose based solely on whether a product says "voting." For an HOA, I'd specifically verify that it can enforce your bylaws' quorum requirements, voting weights, owner-vs-household rules, proxies, secret ballots (if required), and maintain an auditable election record. PayHOA, for example, explicitly supports weighted votes, proxy voting, paper/digital ballots, and anonymous surveys.

If you tell me how many homes/units are in your HOA and whether you're in New Jersey, I can narrow this to the 2–3 best choices and compare the actual monthly cost, payment fees, voting capabilities, and accounting features.

Multiple dedicated property management platforms offer integrated tools for both online dues collection and digital voting tailored for self-managed HOAs.

Top Software Options

• • PayHOA : Features automated online invoicing, autopay for dues, and built-in encrypted online voting for board elections and community decisions.
• • ManageCasa : Provides full financial accounting alongside a dedicated survey and digital eVoting module that tracks weighted ownership votes in real time.
• • HOA Express : Focuses on simple community websites, offering tools for member dues tracking and community communication, well-suited for smaller, self-managed neighborhoods.
• • Buildium : A robust platform geared toward larger communities that handles comprehensive accounting, online payments, and administrative workflows.

If you share your community size (number of units) and whether you need advanced reserve fund tracking , I can help you choose the best platform fit.

Yes. There are several HOA platforms aimed specifically at self-managed boards that combine dues collection with voting/elections.

• propty.io — Particularly relevant if your HOA is in California. It advertises online assessment collection/autopay and AB 2159-compliant electronic elections, including anonymous ballots, audit trails, and live quorum tracking.
• effortlesshoa.com — Built for volunteer/self-managed communities; includes accounting, dues/assessment tracking, homeowner portal, documents, and voting/elections. Pricing starts at $3/home/month, with online dues/autopay on its Pro plan.
• spothoa.com — Offers online dues through Stripe plus meetings and voting. It advertises a free plan for HOAs up to 50 units, including voting and dues collection.
• evolvehoa.com — Self-managed HOA platform with online dues via Stripe, community voting, documents, communications, fines, and audit logs. It advertises $1/door/month.
• duesiq.com — More finance/accounting-oriented. Its Professional plan includes online payments plus voting and ballots with proxy support.
• payhoa.com — A more established HOA-management option with online payments, accounting, homeowner communications, and voting/surveys; it is also marketed toward self-managed associations.

One important distinction: if you're in California, I'd pay particular attention to whether the voting product actually supports the procedures required under the Davis-Stirling Act and California's electronic-voting rules—not merely whether it has a generic "poll" feature. Propty specifically claims support for AB 2159 elections.

If you tell me how many homes/units your HOA has and what state you're in, I can narrow this to the handful of systems that fit your size and requirements, including approximate costs and what you'll need for dues collection and legally compliant voting.

Self-managing an HOA is much easier with an all-in-one platform that handles both financial collection (dues, assessments, late fees) and governance (voting, meetings, document sharing). Several software options cater specifically to self-managed or smaller boards:

• PayHOA : Widely considered a top choice for self-managed associations, PayHOA specializes in automated invoice generation, online assessment payments, autopay setups, and full ledger accounting comparable to QuickBooks. While it leans heavily into financial management, it centralizes communications and requests effectively for smaller boards.
• ManageCasa : A robust platform tailored for both small and large self-managed communities (30 to 500+ units). It stands out by combining deep financial capabilities (general ledger, bank reconciliation, budget tracking) alongside community portals, work orders, and electronic voting (eVoting) features.
• RunHOA : Built as an affordable, cloud-based system explicitly designed to minimize volunteer board burnout. It includes integrated dues collection, simplified accounting, document storage, and dedicated e-voting tools for secure elections.
• Buildium : A larger, highly scalable all-in-one property and association management platform. While often used by professional managers, self-managed communities with larger unit counts or complex needs use it for robust online payments, violation tracking, and resident communication workflows.
• Dedicated Voting Add-ons (e.g., GetQuorum) : If you choose a platform that handles accounting and dues brilliantly but lacks certified, legally compliant electronic voting for annual meetings, specialized virtual meeting and eVoting providers can integrate alongside your core software to guarantee quorum compliance.

Note: Before rolling out electronic voting or online dues collection, double-check your state statutes and your HOA's specific CC&Rs/Bylaws to ensure digital voting and electronic notices are legally recognized for quorum and elections in your jurisdiction.

To help narrow down the best fit, could you tell me:

• How many units/homes are in your association?
• Do you prefer a platform with built-in legal/certified voting or just basic polling?

Yes. There are several newer platforms specifically aimed at self-managed HOAs, rather than professional management companies. The main capabilities to look for are online dues/ACH collection, autopay, owner records, e-voting with an audit trail, document storage, and accounting.

Here are some current options I found:

• duesiq.com — Dues collection, autopay, homeowner portal, voting/ballots, proxy support, violations, and accounting. Its published pricing starts at $89/month for up to 99 units; voting is included in the $179/month Professional plan.
• effortlesshoa.com — Designed specifically for self-managed communities. It includes dues/assessment tracking, voting/elections, documents, accounting, and a homeowner portal; online dues/autopay are included in its Pro plan. Published pricing starts at $3/home/month.
• thegoodhoa.com — Particularly interesting for a small HOA: it advertises $0/month for communities up to 400 units, including online payments/autopay and voting/polls. Payment processing can still involve homeowner convenience fees.
• hoaflow.io — Self-managed HOA platform covering dues, payments/autopay, voting, documents, residents, announcements, and audit trails. Published plans range from $29/month for up to 50 units to $99/month for up to 400.
• evolvehoa.com — Dues collection through Stripe, homeowner portal, community voting, documents, violations, communications, and audit logs. It advertises $1 per door/month with a 30-day free trial.
• gnomeowner.com — Focuses on self-managed boards and combines online dues, owner/unit records, meetings/minutes, documents, and compliance tracking. Its paid plans start at $29/month for up to 25 units, with higher tiers based on community size.

What I'd pay particular attention to

For a board taking management in-house, voting deserves more scrutiny than just whether the software has a "poll" feature. You want to know whether it can establish voter eligibility, handle different voting percentages/classes, enforce quorum, maintain an immutable record of the result, and support proxies if your governing documents permit them.

For dues, check whether ACH is supported, who pays the processing fee, whether money goes directly into the HOA's bank account, how delinquent accounts are handled, and whether the system provides an accounting ledger rather than simply a list of payments.

If you tell me approximately how many homes/units your HOA has and what state you're in, I can narrow this down to the features and pricing that are most relevant to a self-managed board.

When self-managing an HOA, finding an all-in-one platform that handles financial tracking, online dues collection, and secure homeowner voting is essential to prevent board burnout.

The top software solutions tailored or well-suited for self-managed HOAs that include both dues collection and voting/communication features feature prominently in the market:

• PayHOA — Frequently rated as a top choice specifically built for self-managed communities. It features robust automated dues invoicing, online payment/autopay setups, full ledger accounting, and communication tools, making it easy to replace separate accounting and payment tools.
• HOA Start — An all-in-one platform designed explicitly for self-managed associations and property managers. It offers a complete suite including online dues collection, built-in accounting, homeowner voting/e-elections, violation tracking, and a community website builder.
• RunHOA — A streamlined platform tailored for self-management that explicitly includes electronic voting for secure elections, online dues collection, simplified accounting and budgeting, and a website/portal builder.
• Condo Control — Great for both condos and HOAs, offering robust resident portals, online fee/dues payments, architectural requests, and communication tools that streamline board tasks and transparent voting/tracking.
• FRONTSTEPS — A comprehensive community management ecosystem that supports online payment processing, accounting, and robust resident communication channels, though it tends to scale well if you want advanced community engagement features.

To help narrow down the best fit, tell me:

• How many units/homes are in your association?
• Do you need the software to support state-specific electronic voting compliance , or just general polling/voting?
• What is your approximate budget?